Purchasing Coordinator

Summary

• Process purchase requisitions and purchase orders, including contract verification, cooperative contract compliance, and required documentation.
• Back up for coordinating the sale and disposal of surplus property such as vehicles, technology equipment, and other City assets.
• Issue Requests for Quotes (RFQs) and small informal bids, evaluate submissions, and prepare award recommendations.
• Verify compliance with local, state, and federal regulations governing purchasing, surplus disposal, and bidding/contracting.
• Prepare and maintain purchase-related documentation, spreadsheets, and reports.
• Provide customer service to internal staff, vendors, and bidders regarding purchasing and surplus processes.
• Operate office equipment, including computers, to manage purchasing activities and documentation.
• Support departmental operations by assisting with requisition entry, purchase order receiving training, and other related tasks.
• Communicate effectively with supervisors, staff, and vendors to coordinate purchasing activities and resolve issues.
• Support assigned Purchasing Specialist.

• Salary: $24.76 Hourly
• 13 paid holidays, plus you will earn paid sick and vacation hours
• Full access to the City of Asheville's benefit suite including Medical, Dental, and Life insurance options
• Enrollment in the North Carolina State Pension Plan and NC State 401K with company matching funds

• At least two years of experience in purchasing or finance, AND
• Associate Degree in Accounting, Business, or a related field, OR
• Four years of experience in purchasing or finance plus a High School Diploma/GED

• Ability to review, analyze, and classify purchasing and vendor data for accuracy and compliance.
• Ability to collaborate and persuade in order to coordinate purchasing activities and resolve issues.
• Ability to operate office equipment and computer software (word processing, spreadsheets, databases).
• Ability to clearly communicate with staff, vendors, and the public.
• Ability to perform calculations involving percentages, decimals, fractions, and interpret bid tabulations.
• Ability to exercise independent judgment and adapt methods to meet purchasing objectives.
• Ability to evaluate information, apply rules, and make sound decisions.

• Light physical effort may be required, including lifting or moving items up to 10 pounds.
• Extended periods of sitting and working at a computer may be required.
• Tasks may involve distinguishing colors, sounds, and visual cues; oral communication is necessary.

• Work Schedule: Monday - Friday, 8:30 AM - 5:00 PM (Hybrid Work Schedule available)

About us:
The City of Asheville is dedicated to providing quality service for the residents and visitors of our beautiful city, nestled in the Blue Ridge Mountains of western North Carolina. Asheville, NC is a thriving mountain city that has a culture enriched by its diversity.
The City of Asheville values and respects a diverse community, workforce and ideas, and is committed to promoting an equitable, fair, and just employment environment. Our organization seeks to create and provide access and opportunities to employees, residents and visitors to fulfill their potential through inclusive engagement practices, relationship building and an authentic sense of belonging. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, sexual orientation, age, disability, genetic information or veteran status. The City of Asheville is proud to be a second chance employer.


The City of Asheville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.