What are the responsibilities and job description for the Executive Assistant position at The Church of Jesus Christ of Latter-day Saints?
Job Description
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, executive level administrative support to the United States Northeast Area Director for Temporal Affairs. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment.
Responsibilities
Typical responsibilities include but are not limited to:
QUALIFICATIONS
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.
The purpose of this role is to assist in the work of salvation and exaltation by providing individual contributor, executive level administrative support to the United States Northeast Area Director for Temporal Affairs. Employees at this level work under minimal supervision and handle complex issues and problems that require comprehensive working knowledge and independent non-routine decision-making using initiative, originality, ingenuity, and sound judgment.
Responsibilities
Typical responsibilities include but are not limited to:
- Compiling complex data/information from a variety of sources to compose, edit and prepare memos, correspondence, documents, reports, agendas, spreadsheets (including charts and graphs), and presentations using a wide range of software and platforms
- Taking meeting minutes and managing meeting documentation
- Using computer apps and software to schedule meetings and appointments and maintain calendars - usually for multiple leaders
- Managing email in-box(es) of assigned leader(s) to agreed level
- Making travel arrangements
- Presenting at meetings
- Supporting office resiliency operations and response (emergency response)
- Planning, organizing, and executing large meetings, conferences, and other events
- Screens telephone calls, written correspondence, and visitors
- Leading lower level employees through training, mentorship and/or day to day direction (not a people manager role)
- Proactively anticipating future needs and making recommendations
- Assisting project teams by coordinating project details and following up on pending needs to ensure that deadlines are met
- Assisting with budget preparation and control activities including monitoring project or department/area budgets
- Performing research, analyzing information, and making recommendations based on findings
- Acting as an administrative liaison between senior leadership and other key leaders both internally and externally
- Providing support within an environment of strict confidentiality
QUALIFICATIONS
- Bachelor's Degree and 3 years related experience, or any combination of equivalent education and related experience totaling at least 7 years
- Comprehensive administrative support working knowledge
- Broad knowledge of the organization's structure, functions, and key personnel
- Working knowledge of Church doctrine, policies, and procedures
- The incumbent is required to work onsite full-time, 5 days a week
- Communicate professionally at an advanced level in writing and verbally
- Utilize Microsoft Office and other software at an advanced level to schedule appointments, create and perform analysis on spreadsheets, prepare presentations, take notes and minutes, and create and update word documents
- Provide advanced research, analytical, and data summation support
- Take standard processes and procedures and adapt to address complex problems and find less obvious solutions
- Interact and work with others at and advanced level and in a productive and professional way
- Work with sensitive and highly confidential information
- Operate and maintain standard office equipment
- To successfully perform the essential functions of the job there may be physical requirements which need to be met such as sitting for long periods of time, moving about the office to deliver mail and other items, and using computer monitors/equipment.
- Preferred: Previous experience supporting executive level leaders
Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord’s work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom.
Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law.
Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.