Human Resources Manager

This position will demonstrate adherence to the agency’s values of: Respect: We treat every individual affiliated with our agency—youth, staff, partners, and community members—with the same dignity and respect that we would wish for ourselves. We celebrate diversity and foster an inclusive environment where all voices are valued. Integrity: We uphold the highest standards of honesty, loyalty, trustworthiness, and ethical behavior in all our actions. Integrity serves as the foundation for every decision and interaction, ensuring transparency and accountability in everything we do. Compassion: We demonstrate kindness, empathy, and understanding in all our relationships. We approach every situation with a genuine concern for the well-being of the youth we serve and the colleagues we work alongside, offering support and care without judgment. Excellence: We are committed to delivering the highest quality of service in everything we do. Whether directly or indirectly, we strive for excellence in our work, ensuring that the youth we serve receive the best possible support, guidance, and opportunities for growth.

Position Summary: 

Under the direct supervision of the Head of Strategic Initiatives, it ensures the harmonious and safe daily conduct of the Human Resource Department, and the overall care and compliance of Children’s Home of Kingston in accordance with DOL, Labor Laws, OSHA, ERISA, 125 Plans, OCFS, NYSED, ORR, JC and the treatment program guidelines.

Position Responsibilities: 

In a manner consistent with CHK’s Mission Statement and applicable laws and regulations, an employee in this position shall:

• Responsible for the functions in the Human Resource Department.
• Manages benefit goals, leave management, workers'compensation,successionplanning, offboardingcompliance,disciplinarymanagement, training,and financial obligations of the agency.
• Prepares and processes all FMLA, PFL, DBL,and WC claims.
• Ensure that billing of all benefit insurance services is correct and submitted to finance before bills are submitted incorrectly the vendor.
• Manages off boarding by ensuring employment separation letters and ROE get mailed within five business days, employee files get closed and filed correctly, all government sites are disengaged (, LENS, CBC, SOR), and employee benefits are ended correctly.
• Manages employee benefit systems, HRIS systems, payroll reporting, I-9, and active employee files.
• Prepares the timekeeping system for payroll close out by ensuring directors are completing their duties, then prepares payroll for closeout, closes payroll when approved by Controller & CEO
• Ensures supervision is correctly done through the agency monthly by all directors and executives.
• Manages vacation, sick, personal, union, time off banks, and quarterly save reports in the report file.
• Is present during all the necessary disciplines as a witness to the director or executive.
• Keeps the HR department in compliance with all labor laws, antidiscrimination laws, OSHA laws, EEOC, Harassment prevention, compensation, café 125,and ERISA.
• File scan and saves all supervision documentation that comes to HR in confidence.
• Build and manage a database of benefits for employees to support them during difficult times and enhance the benefits we already offer in the community.
• Employee turnover reporting and aging reporting.
• Quarterly analysis on the cost of living in the area and the job market.
• Address and comply with all unemployment requests promptly ensure the agency is only paying for valid claims.
• Forms and manages a safety committee that is comprised of five members.
• Completes any miscellaneous assignments as directed
• All other duties as assigned.

Essential Skills and Experience:

• The ability to speak, read, and write English fluently,allowing for full professional communication with agency staff and governing bodies.
• Ability to perform highly comprehensive work, complex in nature, and to exercise sound judgment
• Ability to evaluate facts, interpret results, and make recommendations
• Provide direction and oversight and be able to help guide the team in the assessment of control deficiencies whileassistingin developing effective remediation plans. 
• Ability to provide direction in the ongoing maintenance of the annual compliance risk assessment 
• Possess a valid driver's license with a driving record acceptable to CHK's insurance carrier andpossessthe ability to drive agency vehicles to other agency sites and places for training purposes. 
• Ability to use sound judgment while following agency policies, practices, and procedures

Education, Training, & Experience:

• Bachelor's degree with at least two years of experience working in Human Resources in the capacity of a manager or Generalist. With compliance in NY State, DOL,NYSED, OCFS, and experience with the Justice Center.

Physical Demands and Work Environment:

• Postural:Regularlybe requiredto stand; walk; sit; use hands (or hands and arms) to carry, finger, handle,or feel objects,tools,or controls; reach with hands and arms; climb stairs; balance; stoop; crouch and kneel. Employees will also be regularlyrequiredto hear (with or without hearing devices), see (with or without corrective lenses),and speak.
• Dexterity:Moderate level of hand coordination, reachingfrequently,finger dexterity to manipulate keyboard.

Environmental Considerations:

As a Human Resource Manager, the employee may be exposed to slips and trip hazards on the floor, odors, inclement weather, illness and unpredictable work conditions. 

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

While performing the duties associated with this position, an employee will be called upon to operate office equipment, including but not limited to laptop and desktop PCs, printers, copiers, electronic calculators, shredders, fax machines, telephones, and 2-way radios.

This job description is intended to describe the nature and level of work being performed by people hired in this position. It is not to be construed as an all-inclusive list of responsibilities and duties required of the position