What are the responsibilities and job description for the Document Control Specialist position at The Chefs' Warehouse?
About The Chefs' Warehouse
The Chefs' Warehouse, Inc. (http://www.chefswarehouse.com) combines exceptional quality and brand building with broadline food service distribution for more than 40 years. With Protein, Specialty, Produce, and Broadline offerings, we service the most discerning chefs in a hybrid approach of convenience and superior quality. We introduce more than 4,000 artisan producers of the world’s finest ingredients from over 40 countries to the finest chefs in the world. We passionately consult, sell, and build relationships with more than 50,000 customers through the most experienced network of over 600 consultive sales associates, best-in-breed technology, rapid service, and support levels that solidify our long-standing ties to both established and up-and-coming premium restaurants.
Mission: The mission of The Chefs’ Warehouse is to provide the world’s greatest ingredients to the world’s best chefs.
Our C.H.E.F.S. Values:
Curious & Creative
Hungry For Food & Results
Entrepreneurial
Forward Thinking & Flexible
Supportive (Of Peers & Chefs)
Summary:
Coordinate the collection, storage, and distribution of food product documentation necessary for Food Service customer requirements and the needs of legal, food safety, e-commerce, and sales. Provide administrative support the FSQA and Regulatory teams.
What You’ll Do:
Collection, organization & tracking of food product related documents such as Specification sheets, Koser certificates, organic certificates, etc., to ensure customer documentation needs can be met upon request and provide requested documents to internal customers (sales.)
Support the Certificate of Analysis (COA) program, obtaining COAs from vendors and delivering them to the sales team upon request.
Support the FSQA and regulatory teams to request and obtain other miscellaneous requested food product information.
Cross Functional and Collaboration with:
Legal: Vendor Compliance programs are executed timely and in accordance with corporate objectives
Food Safety: Coordinate with Director of QA for approval of all Food Safety related documents provided by suppliers where needed.
Product Category Managers and Sales/Marketing: For efficient product attribute collection from suppliers
Finance: Ensuring all necessary data is collected and available for proper accounts payable support (credit forms, etc.)
About You:
Associate’s or Bachelor’s degree from accredited college or university preferred. Food Science, Nutrition, product development, or other related field.
1-2 years of experience in food service distribution, purchasing, supply chain, and/or food importing preferred. Recent graduates will be considered.
Strong Computer skills (Microsoft Suite – Word, Excel, PowerPoint, etc.)
String organizational and electronic filing and retrieval skills including One Drive and Shared Drives.
Competencies and/or Attributes:
Must be a team player with a positive attitude
Excellent verbal/written communication skills.
Self-starter, professional, goal oriented and able to handle multiple tasks
Must have a sense of urgency and be able to work under pressure, be comfortable in a fast-paced, metrics-driven environment.
Flexible with the ability to work well with all departments and levels of staff both internally & externally.
Professional demeanor during all interactions with vendors, customers and fellow employees via phone or in-person.
ON-SITE
The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.
Perks & Benefits:
The Chefs' Warehouse, Inc. (http://www.chefswarehouse.com) combines exceptional quality and brand building with broadline food service distribution for more than 40 years. With Protein, Specialty, Produce, and Broadline offerings, we service the most discerning chefs in a hybrid approach of convenience and superior quality. We introduce more than 4,000 artisan producers of the world’s finest ingredients from over 40 countries to the finest chefs in the world. We passionately consult, sell, and build relationships with more than 50,000 customers through the most experienced network of over 600 consultive sales associates, best-in-breed technology, rapid service, and support levels that solidify our long-standing ties to both established and up-and-coming premium restaurants.
Mission: The mission of The Chefs’ Warehouse is to provide the world’s greatest ingredients to the world’s best chefs.
Our C.H.E.F.S. Values:
Curious & Creative
Hungry For Food & Results
Entrepreneurial
Forward Thinking & Flexible
Supportive (Of Peers & Chefs)
Summary:
Coordinate the collection, storage, and distribution of food product documentation necessary for Food Service customer requirements and the needs of legal, food safety, e-commerce, and sales. Provide administrative support the FSQA and Regulatory teams.
What You’ll Do:
Collection, organization & tracking of food product related documents such as Specification sheets, Koser certificates, organic certificates, etc., to ensure customer documentation needs can be met upon request and provide requested documents to internal customers (sales.)
Support the Certificate of Analysis (COA) program, obtaining COAs from vendors and delivering them to the sales team upon request.
Support the FSQA and regulatory teams to request and obtain other miscellaneous requested food product information.
Cross Functional and Collaboration with:
Legal: Vendor Compliance programs are executed timely and in accordance with corporate objectives
Food Safety: Coordinate with Director of QA for approval of all Food Safety related documents provided by suppliers where needed.
Product Category Managers and Sales/Marketing: For efficient product attribute collection from suppliers
Finance: Ensuring all necessary data is collected and available for proper accounts payable support (credit forms, etc.)
About You:
Associate’s or Bachelor’s degree from accredited college or university preferred. Food Science, Nutrition, product development, or other related field.
1-2 years of experience in food service distribution, purchasing, supply chain, and/or food importing preferred. Recent graduates will be considered.
Strong Computer skills (Microsoft Suite – Word, Excel, PowerPoint, etc.)
String organizational and electronic filing and retrieval skills including One Drive and Shared Drives.
Competencies and/or Attributes:
Must be a team player with a positive attitude
Excellent verbal/written communication skills.
Self-starter, professional, goal oriented and able to handle multiple tasks
Must have a sense of urgency and be able to work under pressure, be comfortable in a fast-paced, metrics-driven environment.
Flexible with the ability to work well with all departments and levels of staff both internally & externally.
Professional demeanor during all interactions with vendors, customers and fellow employees via phone or in-person.
ON-SITE
The above job description is not an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.
Perks & Benefits:
- Paid Vacations, Paid Holidays
- Health, Dental and Medical Benefits
- Weekly pay
- Life Insurance
- 5% above cost for our high-quality food products
- Employee discounts for travel and events
- 401k
- Employee Stock Purchase Plan