Operations & Executive Assistant (Real Estate Team)

Executive Assistant – Real Estate Team

Location: New City, NY Rockland County (In-Office)

Type: Full-Time

Industry: Residential Real Estate

About Us

We are a high-performing real estate team serving buyers and sellers throughout Rockland County, New York. The team is led by a husband-and-wife partnership — supported by showing agents and office staff.

We are growing and are looking for a highly organized, proactive Executive Assistant to work directly with the team leads and help ensure that nothing falls through the cracks.

This is not a clock-in, clock-out role. We are looking for someone who takes pride in their work, anticipates needs, and genuinely wants to make an impact — both internally and with our clients.

The Role

This position is primarily focused on supporting one of the team leads in an executive assistant capacity, while also assisting with broader office needs as necessary.

The ideal candidate is extremely organized, detail-oriented, reliable, and proactive, with experience supporting an executive, owner, or small business leader.

Key Responsibilities

• Manage daily schedules, calendars, reminders, and priorities
• Track and manage call lists, follow-ups, and client touchpoints
• Ensure leads are logged, updated, and followed through in the CRM
• Proactively identify who should be contacted and when
• Monitor important dates (birthdays, home anniversaries, milestones, gifting)
• Prepare reminders and prompts for client outreach and relationship building
• Assist with gifting coordination and follow-up
• Help ensure clients receive timely updates and communication
• Support office operations and assist the administrative team as needed
• Act as a second set of eyes to catch gaps, missed tasks, or upcoming needs

Who You Are

• Highly organized with exceptional follow-through
• Naturally proactive — you don't wait to be told every step
• Pleasant, professional, punctual, and dependable
• Comfortable working in a fast-paced, relationship-driven environment
• Detail-oriented but able to see the big picture
• Experienced supporting an executive, business owner, or leadership role
• Looking for a long-term position where you can grow and make a difference

Requirements

• Prior experience as an Executive Assistant, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Comfortable with CRMs, calendars, email, and task management systems
• Must be able to commute to the office (this is an in-office role)

Why This Role Is Different

You won't be just "checking tasks off a list."

You'll be a key partner in helping a growing real estate business operate at a high level — keeping deals, clients, and relationships moving forward smoothly.

Job Type: Full-time

Pay: $ $33.00 per hour

Expected hours: 30 – 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Referral program

Application Question(s):

• Describe a time you supported an executive or business owner and had to anticipate their needs.
• What systems or tools have you used to stay organized in a fast-paced role?
• What does "going above and beyond" at work mean to you?

Education:

• High school or equivalent (Preferred)

Experience:

• Executive Assistant: 3 years (Preferred)

Ability to Commute:

• New City, NY Required)

Work Location: In person

Salary : $33