What are the responsibilities and job description for the Data Specialist position at The Centers?
This is a safety sensitive position.
Qualifications:
Bachelor’s degree in data management, public health, social science, behavioral health, statistics, information systems, or a related field. Experience with electronic health records, data entry, quality assurance, confidential health information, and grant or behavioral-health reporting is preferred. Proficiency with databases, spreadsheets, and preparation of accurate performance reports is required.
Job Responsiblities:
Coordination of the Grants Process
- Educates program personnel about grant applications process
- Coordinates the grant tracking process with operating team
- Compiles, edits and submits data and information by identified deadlines
- Monitors compliance with grant contracts
- Develops and maintains relationship with grant funding sources
- Establishes an application reminder system for grants that recur annually
- Track Core Recovery Domains: Document and measure specific client outcomes, including mental health status, substance use history, employment status, housing stability, criminal justice involvement, social connectedness, and perception of care.
- System Data Entry: Input accurate client data into specialized electronic health records and state reporting databases in compliance with federal data standards.
- Chart Data Extraction: Audit existing client records to extract behavioral health history, clinical diagnoses, insurance type, acute services utilized, and 90-day justice system metrics.
- Grant & Service Logging: Record specific services received through federal or state grant programs.
- Generate unique Client IDs and Site IDs, monitor compliance timelines, and submit data into SAMHSA SPARS via manual entry or batch file uploads.
- Coordinate administration and tracking of required SPARS, SPURT, and project-specific data.
- Enter required data into SPARS, Avatar, and approved project databases within established timelines.
- Monitor completion of intake, reassessment, annual follow-up, and administrative closeout data.
- Conduct routine data-quality checks for completeness, accuracy, timeliness, duplication, and missing information.
- Maintain secure, HIPAA-compliant files and protect participant confidentiality.
- Reconcile data across Avatar, SPARS, screening records, referral logs, and project tracking systems
- Prepare routine reports on screening, referrals, enrollment, services, outcomes, family feedback, training, and progress toward objectives.
- Provide de-identified datasets to the Evaluation Team according to approved procedures.
- Assist project staff with data-collection procedures, documentation requirements, and correction of data errors.
- Participate in monthly performance reviews, quarterly data reviews, CQI activities, and preparation of SAMHSA progress reports.
- Track reporting deadlines and notify project leadership of incomplete or overdue data.
- Presents regular progress reports to appropriate committees and councils
Staffing Responsibilities
- Represents program at steering committee or other committees for grant
- Support staff for little rock outpatient Program
Performs Administrative Tasks
- Maintains organized and current records and files
- Prepares reports and submits in a timely manner
- Provides analytical assistance to data management coordinator upon request
- Administer standardized clinical and functional assessment tools and enter data into dedicated, software-specific platforms to guide clinical care planning and monitor client outcomes over time
- Prepares and mails thank-yous, receipts, etc. as required