Assistant Controller

The Assistant Controller oversees the organization’s day-to-day financial operations, government grant compliance, rental assistance funding, and internal financial reporting. This role ensures fiscal integrity, strong internal controls, accurate fund accounting, and compliance with federal, state, and private funding requirements.

The organization utilizes a Professional Employer Organization (PEO) to administer payroll, benefits, payroll taxes, electronic time and attendance, and PTO. The Finance & Grant Manager is responsible for reviewing PEO reports, reconciling payroll data, and ensuring accurate allocation of personnel costs across grants and programs.

The position collaborates closely with the CEO, Finance Committee, external accounting firm, and program leadership to support the organization’s $2.5M multi-funded operations, including government grants, TBRA/rental assistance programs, private funding, and thrift store earned revenue.

Key Responsibilities

Financial Operations & Reporting

• Maintain general ledger, accounts payable/receivable, reconciliations, and cash flow oversight.
• Prepare monthly financial statements and reports for the CEO and Board Finance Committee.
• Assist in the development and monitoring of the annual organizational budget.
• Maintain strong internal controls and written financial procedures.
• Coordinate with the external accounting firm on audit preparation, Form 990, and year-end adjustments.
• Support a structured transition of appropriate accounting functions from the outside accounting firm, as directed.

Payroll Oversight & Cost Allocation (PEO Coordination)

• Review payroll reports generated by the PEO for accuracy and completeness.
• Reconcile payroll expenses to the general ledger monthly.
• Ensure accurate allocation of salaries and fringe benefits across programs and funding sources.
• Maintain compliant personnel cost allocation methodologies consistent with grant agreements and Uniform Guidance (2 CFR Part 200), where applicable.
• Maintain documentation supporting time distribution and payroll allocations for audit and monitoring purposes.

Government Grants & Rental Assistance

• Manage financial oversight of all federal, state, and local grants.
• Track restricted funds and ensure expenditures align with approved grant budgets and contract periods.
• Prepare financial reports, reimbursement requests, and required documentation for government funders.
• Oversee financial tracking and compliance for TBRA and other rental assistance programs, ensuring proper documentation and reporting.
• Collaborate with program staff to ensure accurate expense coding and grant compliance.

Fund Accounting & Earned Revenue

• Maintain accurate tracking of restricted and unrestricted funds.
• Provide program-level financial reporting to support decision-making.
• Oversee financial tracking and internal controls for thrift store operations, including revenue reconciliation and deposit verification.

Compliance & Board Support

• Ensure compliance with GAAP and nonprofit financial standards.
• Prepare documentation for audits, monitoring visits, and grant reviews.
• Serve as financial liaison to the PEO and external accounting firm.
• Provide financial analysis and reporting to the CEO and Finance Committee.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience).
• 3–5 years of nonprofit financial management experience.
• Demonstrated experience with government grants and fund accounting.
• Experience working with third-party payroll providers (PEO preferred).
• Proficiency in QuickBooks Online and strong Excel skills.
• Knowledge of GAAP and nonprofit compliance requirements.
• Strong analytical skills, attention to detail, and high level of integrity.

Pay: $75,000.00 - $85,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $75,000 - $85,000