What are the responsibilities and job description for the A/P Supervisor position at The Center for Orthopedic and Research E?
Job Description
Job Description
Join our Team at Premier Orthopaedics!
Title : Accounts Payable Supervisor
Location : Newtown Square, PA
Schedule : Full-time. Monday-Friday, Hybrid (3 days in-office)
About Us :
Premier is a leading orthopedic practice committed to diagnosing and treating a wide range of orthopedic injuries and conditions. We operate in over 50 locations and have more than 70 physicians dedicated to providing exceptional care across the Greater Philadelphia area. With a team of nearly 1,000 employees, we thrive in a supportive environment that prioritizes collaboration and patient satisfaction.
What We Offer :
Comprehensive Benefits : Enjoy medical, vision, and dental plans, 100% employer-paid life insurance, and a generous 401(k) match.
Work-Life Balance : Generous paid sick and vacation time, plus 7 paid holidays each year.
Flexible Work Hours : Embrace a hybrid work schedule that supports your lifestyle.
Career Growth : Excellent opportunities for professional development and advancement.
Employee Rewards : Participate in our employee referral reward program and celebrate your contributions.
ESSENTIAL FUNCTIONS
Manages the entire Accounts Payable process for multiple legal entities.
Ensures all invoices have appropriate documentation and approval after payment.
Ensures resolutions are reached for discrepancies between products ordered and what is received. Work closely with the Supply Chain Management team and clinical staff to resolve issues timely.
Manages customer-vendor relations, and the implementation of vendor compliance.
Manages Accounts Payable staff which includes reviews and performance ratings.
Develops a team atmosphere that will work towards a common goal and adheres to departmental and company deadlines.
Trains and evaluates employees to enhance their performance, development, and work product. Addresses performance issues and makes recommendations for personnel actions.
Manages the weekly check runs.
Manages the check disbursements, mailing, file storage, and document retention.
Manages the Accounts Payable ledger to ensure payables are not exceeding allowable days outstanding.
Manages the unclaimed funds' process including the remittance of unclaimed funds to the various states and ensures compliance with various state regulations.
Develops, implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
Provides accounting assistance to accounting department and operations staff; responds to accounts payable questions / concerns to meet business needs.
Proactively communicates with necessary departments.
Assists with monthly closing process and communication with the accounting department for needed accruals.
Complete the annual 1099 reporting requirements.
Manages corporate credit card usage.
QUALIFICATION
Associates degree or bachelor’s preferred, or equivalent work experience required.
A minimum of 3 years of experience in a supervisory role is required.
Must possess strong interpersonal skills for interacting with accountants, vendors, and upper management.
One or more years of leadership experience required.
Extensive Accounts Payable knowledge required.
Proven success in streamlining processes.
Ability to work in a fast pace environment with a complex legal entity structure
Knowledge in Microsoft Office and Outlook
Accounting ERP systems, BI Reporting Tools, data mining utilizing MS Excel (Pivot, VLookup)
Microsoft Dynamics 365 (D365) accounting software is preferred.
Coupa, cloud-based business spend management platform
Must possess good planning and organizational skills to balance and prioritize work.
Self-driven and highly motivated team player with excellent communication skills
Ability to apply mathematical and analytical skills in all aspects of the job, including researching variances in financial data / results.
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