Receptionist - Per Diem

Overview

JOB DESCRIPTION

Job Title:  Receptionist Per-Diem                                                       Location: Main office

Reports to: Office Manager                                                 

Department:  Administrative                                                          

Position Summary

The Administrative Assistant reports to the Office Manager and assist with the day-to-day operations of an office.

Key Responsibilities

• Answer and direct phone calls.
• Greet incoming visitors and follow office protocols.
• Organize and schedule appointments.
• Professionally distribute mail and packages.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Order and oversee office supplies including food deliveries for group meetings.
• Maintaining an organize and clean office environment
• Prepare, organize and process files to go to offsite storage
• Other assigned duties

Responsibilities

Competencies

• Attention to Detail: Ensures accuracy in scheduling, documentation, filing systems, and report preparation. Carefully reviews correspondence, records, and office materials to maintain high standards of quality, consistency, and confidentiality.
• Organizational Skills: Effectively manages multiple administrative tasks including appointments, filing, supply ordering, and offsite storage preparation. Maintains an orderly, efficient office environment that supports daily operations and workflow continuity.
• Communication Skills: Communicates professionally and clearly when answering phone calls, greeting visitors, and distributing information. Uses strong written and verbal skills to support internal communication, reports, and correspondence.
• Interpersonal Skills: Builds positive working relationships with staff, visitors, vendors, and management. Demonstrates professionalism, courtesy, and respect in all interactions while representing the office appropriately.
• Time Management and Prioritization: Prioritizes tasks effectively to meet deadlines while managing interruptions and competing demands. Adjusts schedules and workload as needed to support office operations.
• Confidentiality: Handles sensitive information with discretion and care. Ensures records, personnel information, and office communications are protected and shared only as appropriate.
• Independence and Initiative: Works independently with minimal supervision while identifying opportunities to improve efficiency and organization. Takes initiative in addressing office needs and supporting the Office Manager.
• Technology and Systems Proficiency: Utilizes MS Word, Excel, HRIS, and database systems to manage records, reports, and administrative processes. Learns and adapts to new systems as required.
• Collaboration and Teamwork: Works cooperatively with colleagues to support departmental and organizational goals. Contributes to a positive office culture and assists with shared responsibilities as needed.

 Work Environment and Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee must frequently lift and/or move up to 40 pounds.

Qualifications

Qualifications and Requirements

• High School or AA Degree and interest in the social science field preferred.
• 2 years’ experience as an Administrative Assistant
• Knowledge of MS Word, Excel, and database systems.

Pay Range

Salary : $17