Parish Administrative Assistant

Parish Administrative Assistant — St. Luke’s Cathedral, Portland, ME

Position Summary

Part-time (20 hours/week); reports to the Dean of the Cathedral

The Administrative Assistant supports the congregation, our ministries, and the wider community by overseeing in-person office operations, welcoming visitors, and assisting with weekly, monthly, and long-term administrative projects. We seek an administrative professional who is organized, detail-oriented, and people-focused. Hospitality is a key element of the Cathedral’s mission, and this role contributes directly to our ability to be hospitable and welcoming to others. This role collaborates closely with staff, clergy, ministry leaders, vestry members, and volunteers.

Duties and Responsibilities

The Administrative Assistant will provide support for key parish activities, including worship, events planning, and office operations. Tasks managed by the Administrative Assistant include but are not limited to:

• Preparing and printing materials for worship services and special occasions
• Greeting visitors, sharing information about the Cathedral, and responding to inquiries
• Managing in-office equipment and supplies
• Answering the phone and relaying messages to staff and clergy
• Collecting and processing Cathedral mail
• Contributing to short- and long-term administrative projects, such as reports preparation, space-use planning and management, and special events, as needed.

Minimum Position Requirements

• 3 years of prior office experience; prior church experience is helpful but not required
• Excellent written and verbal communication skills
• Adept at working with and using various digital tools and platforms
• Strong interpersonal skills and emotional intelligence
• Ability to work both collaboratively and independently
• Ability to maintain high levels of confidentiality
• Strong problem-solving skills
• Knowledge of Google Workspace apps and Microsoft Office programs
• Physical requirements: this position does sometimes require the ability to pick up and move heavy boxes (e.g., moving boxes of paper or other office supplies)

Additional Job Information

• The hourly rate for this role is $26.00 - $28.00, depending on experience.
• The office is located in an accessible building in Portland, Maine.
• Parking for staff is provided during regular office hours.
• The administrative assistant is required to work in-person during regular office hours; the tentative schedule for this role is Tuesday – Friday from 9:00 AM to 2:00 PM, but the final schedule is to be determined in collaboration with the dean.

Applications

Eligibility for this position is limited to those outside of the St. Luke’s community due to the confidential nature of the daily activities of the parish office. St. Luke’s parishioners are not eligible to apply. St. Luke’s is an Equal Opportunity Employer. We welcome all applicants regardless of race, gender expression and gender identity, sexual orientation, age, and ability.

To apply, please send a resume and cover letter via email to office@cathedralofstluke.org with the subject line: Administrative Assistant Application.

Pay: $26.00 - $28.00 per hour

Work Location: In person

Salary : $26 - $28