Business Office Manager

OVERVIEW:

Performs business office functions under the direction of the Administrator in accordance with sound accounting practices.

RESPONSIBILITIES:

·         Plan, develop, organize, implement, evaluate and direct the facility’s accounting functions under the supervision of the Administrator

·         Monitor’s billing and collection activities. Coordinates with third party biller if applicable.

·         Assures proper accounting procedures and controls are in place and followed, especially segregation of duties.

·         Analyzes collections on a monthly basis.

·         Responsible for all aspects of the resident trust accounting system, including security of patient funds.

·         Manage the Medicaid pending application and conversion process to ensure timely resolution.

·         Ensures procedures are followed to achieve an accurate and timely closing at month end and is the coordinator for the triple check process.

·         Ensures all required records are maintained and submitted, as appropriate, in an accurate and timely manner and in compliance with federal and state regulations

·         Recruits, hires, provides orientation/training, and retains a sufficient number of qualified staff to carry out the responsibilities of the business office

·         Ensures employee performance meets or exceeds expectations and periodic performance appraisals are conducted on a timely basis

·         Assist in the Quality Assurance and Performance Improvement (QAPI) process

QUALIFICATIONS:

EDUCATION / EXPERIENCE:

·         Experience in skilled nursing/ long term care facility.

·         Must have working knowledge of bookkeeping or accounting principles, preferably in a healthcare setting to include Medicare, Medicaid and third-party billing

·         Bachelor or Associate degree from accredited college with specialization in business or accounting is preferred

SUPERVISORY RESPONSIBILITIES:

·         This position may supervisor the business office coordinator

WORK ENVIRONMENT:

·         This job operates in a professional healthcare office environment

·         This role routinely uses standard office equipment

PHYSICAL REQUIREMENTS:

·         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

·         While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear.

·         The employee must occasionally lift or move office products and supplies, up to 20 pounds.