Accounting Specialist

The Accounting Specialist is responsible for supporting the organization’s financial operations by performing a variety of accounting, bookkeeping, and financial reporting tasks. This role ensures accuracy in financial records, compliance with company policies, and timely processing of transactions.

LOCATION: Gainesville, East campus

FLSA STATUS: Hourly

KEY RESPONSIBILITIES:

• Prepare, enter and import transactions to include journal entries, cash receipts, cash disbursements, and accounts payable invoices
• Review invoices for accuracy, support and compliance
• Prepare and perform weekly check runs
• Maintain historical records by scanning and filing documents
• Research and resolve vendor/invoice discrepancies and issues
• Monitor statements and outstanding balances and follow up on any discrepancies
• Maintain vendor files
• Maintain general ledger accounts by verifying and entering transactions
• Prepare asset, liability, and capital account entries by compiling and analyzing account information
• Prepare and post allocations
• Substantiate financial transactions by auditing documents
• Reconcile bank accounts, credit cards and intercompany accounts
• Balance general ledger by preparing trial balance, reconciling entries, account analysis, and balance sheet workpapers
• Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other reports
• Provide financial status information by preparing special reports, completing special projects, creating and maintaining spreadsheets
• Assist with budgeting and financial reporting as needed
• Support audits by providing requested documentation and analysis
• Ensure compliance with internal controls and company policies.
• This is not a complete list of all responsibilities. Duties can change with department needs
  
  
  

The job holder must demonstrate current competencies applicable to the job position.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field, preferred
• Minimum of 2-5 years general accounting/bookkeeping experience
• Strong understanding of accounting principles and practices
• Understanding of accounts payable processes
• Knowledge of relevant accounting software
• Proficient in Microsoft Excel
• Proficient in data entry and data management
  
  
  

KEY COMPETENCIES:

• Organizing and prioritizing
• Accuracy and attention to detail
• Time management and ability to meet deadlines
• Analytical thinking and problem-solving skills
• Collaboration with internal teams
• Professionalism
  
  
  

WORK ENVIRONMENT:

• In office setting
• sitting for extended periods of time
• Manual dexterity for using a calculator or computer keyboard and mouse