What are the responsibilities and job description for the Human Resources Assistant position at The Cardiac and Vascular Institute?
Human Resources Assistant
Employment Type: Hourly
Schedule: Mon-Fri
Hours: 8am – 4:30pm
Or 8:30am – 5 pm
Overview
Reporting directly to the Human Resources Manager, this position supports the vision and mission for The Cardiac and Vascular Institute. Expectations include but are not limited to, providing support to the HR Manager and Coordinator in recruiting, onboarding, orientation, time keeping, benefits, reports and day-to-day employee and management needs.
Key Responsibilities
- Schedule interviews
- Complete interviews
- Reference checks, background checks and verification of employment request
- Fridays – prepare conference room for orientation Monday morning
- Maintain employee files, including scanning all employee changes, new hire and termination paperwork.
- Maintain East Conference room reservations
- Manage building key assignments and alarm codes.
- Complete new hire onboarding items once the candidate accepts an offer.
- Send list of new hires to System’s Analyst Trainer monthly
- Assist with planning provider/staff meetings and ordering catering.
- Assist with day-to-day HR task and employee/management needs.
- Place scrub orders for new hires, annual orders and physicians. Pick up physician scrubs from scrub store.
- Review monthly benefit invoices for adjustments
- Enter new hires in systems
Additional Responsibilities
- Tracking inventory of and order physician business cards
- Monthly Pulse Newsletter
- Ordering TCAVI swag
- Daily outgoing mail
- Happy Birthday Emails to Staff
- New hire photos and badges during orientation
- Track internal candidate referrals for referral bonuses
- Maintain annual anniversary awards
- Assist HR Manager with employee engagement, holidays and events
- Travel to West office regularly (mileage provided for Lake City location).
- Maintain confidentiality of employees, management and company information.
- Any additional duties as assigned throughout advancement within TCAVI.
Knowledge, Skills and Abilities
- Strong attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Proficiency with computer systems and software, including Microsoft Office and Excel.
- Knowledge of HIPAA regulations and compliance.
- Ability to multi-task, prioritize, and manage time effectively.
- Willingness to learn and adapt to new technologies and processes.
- Effective verbal and written communication skills are necessary.
- Ability to work effectively in a fast-paced environment and to manage multiple deadline-driven tasks and projects.
- Maintain East Conference room reservations
- Manage building key assignments and alarm codes.
- Complete new hire onboarding items once the candidate accepts an offer.
- Send list of new hires to System’s Analyst Trainer monthly
Qualifications Preferred
- Associate’s or higher degree
- HR or related Business Admin Certification
- 1-3 years of related experience
- Customer services or related experience
Qualifications Required
- Valid driver’s license
- High School Diploma or GED
- Experience in a clerical/administrative role
- Two professional references from previous management
- Background check