What are the responsibilities and job description for the Finance Administration Manager position at The Canyon Club at Four Hills?
Location: The Canyon Club – Albuquerque, NM
Reports To: CFO; works closely with the General Manager.
Department: Finance & Administration
Status: Full-Time, On-Site
Position Summary
The Finance & Administration Manager is a highly hands-on operational role responsible for the day-to-day execution of the Club’s accounting, payroll, HR administration, banking, and administrative functions. This position serves as the primary operational resource for the Club’s financial and administrative processes and works closely with department leaders, vendors, employees, members, the CFO, and the General Manager to manage daily workflows and support operational finance and HR functions.
Work Environment & Operational Expectations
- This is a highly hands-on operational role requiring regular on-site presence and close coordination with multiple Club departments.
- Workload demands may increase during month-end and year-end close, payroll processing, budgeting season, audits, major member events, and other peak operational periods.
- Flexibility in schedule and availability during critical financial and operational deadlines is important for success in the role.
- The position requires the ability to manage multiple priorities while maintaining accuracy, responsiveness, professionalism, and strong service standards.
Key ResponsibilitiesPayroll & Human Resources
Process biweekly payroll.
Maintain hiring packets and onboarding documentation.
Manage benefits, including health insurance and PTO.
Coordinate health insurance renewals and employee support.
Provide day-to-day employee support related to payroll, benefits, onboarding, and administrative HR matters.
Manage HR filings and compliance (workers’ compensation, OSHA, ACA, and server permits).
Manage employee emergency and holiday funds.
Banking & Cash Management
Manage and monitor all bank accounts daily.
Process daily restaurant and golf shop receipts.
Monitor credit card activity.
Perform in-person banking as needed.
Prepare bank reconciliations.
Accounts Payable
Manage vendor agreements.
Process vendor invoices and reconcile statements.
Protect club assets through invoice verification.
Produce weekly accounts payable check runs.
Ensure timely vendor payments.
Accounts Receivable & Member Billing
Ensure accuracy of member accounts.
Invoice non-member events.
Prepare and distribute monthly statements.
Deposit payments daily.
General Ledger & Close Support
Prepare monthly journal entries.
Support month-end close in coordination with the CFO.
Office Management & Club Programs
Coordinate IT and office equipment maintenance.
Order and manage office supplies.
Provide financial accounting support for club events (golf tournaments, swim team, etc.).
Qualifications
Accounting or related degree preferred.
3–5 years of full-charge accounting experience.
Private club or hospitality experience preferred.
Strong Excel and accounting systems proficiency.
High attention to detail and professionalism.
Accounting Software & Systems ExperienceDesired Systems Knowledge
Golf club management/accounting software.
Experience with private club or hospitality management systems.
Examples include Jonas, Clubessential, Northstar, or similar systems.
Required / Expected Systems Knowledge
Microsoft Office.
Microsoft Excel (intermediate to advanced).
Microsoft Word.
Microsoft Outlook.
Microsoft SharePoint.
Payroll and HR systems.
Payroll and timekeeping platforms (preferred experience with Payday Payroll).
Benefits administration systems (preferred experience with Optum, COBRA, and Blue Cross).
Online banking platforms (preferred experience with Bank of Albuquerque/Exchange).
Credit card processing and POS systems.
Other applications.
Familiarity with reporting, business intelligence, and AI productivity tools such as ChatGPT, Claude, or Gemini.