What are the responsibilities and job description for the Department Coordinator position at The California State University?
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Applications are currently being accepted to establish a pool of qualified applicants for these positions. Applications will be accepted on a continuing basis through 4/30/2026. |
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Job No: 550838; 8/14/2026 |
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Salary Range: $4,058 - $6,653/Monthly (Budgeted salary range $4,058 - $4,707/Monthly) |
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Work Schedule: Full-Time, Monday - Friday, 8:00 a.m. to 5:00 p.m.; non-exempt classification. |
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Essential Functions: The Department Coordinator serves as a key operational and administrative support professional, providing a high level of coordination and oversight within a fast-paced, multifaceted organizational unit. Under general direction, the incumbent is responsible for independently performing a wide range of complex administrative functions requiring sound judgment, initiative, and thorough knowledge of office and operational procedures. This position ensures the seamless execution of daily administrative operations, including but not limited to: budget tracking, procurement, calendar management, event coordination, personnel and payroll documentation, and maintaining compliance with institutional policies and procedures. The Department Coordinator acts as a liaison between the department and various internal and external stakeholders, fostering efficient communication and continuity of services. The incumbent is expected to demonstrate professionalism, discretion, and attention to detail while upholding the values of confidentiality, accuracy, and organizational excellence. This position requires the ability to manage competing priorities, interpret policy, and contribute to the long-term success of the department through reliable and consistent support. |
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Required Qualifications & Experience: Equivalent to four years of general office experience which includes operational or procedural administrative support work performed and/or on-going work coordination and/or lead responsibilities with notable accountability for the work results of support staff or unit administrative function. Incumbent must have experience to be fully functional in all technical aspects of work assignments; thorough knowledge of office software packages (including word processing, desktop publishing, spreadsheet and database functions), technology, and systems. Must be detail-oriented and have the ability to handle multiple work unit priorities and projects. Must have thorough analytical skills and the ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist. Working knowledge of budget policies and procedures with the ability to track financial data and make simple projections. Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures. Excellent verbal and written communication skills and a thorough knowledge of English grammar, punctuation, and spelling. The incumbent must have the ability to take minutes and track action items; respond effectively to rapidly changing conditions; effectively handle a broad range of Interpersonal contacts, including those at a higher level and those sensitive in nature; interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; perform business math, analyze budgetary data, and make accurate projections requiring some inference; effectively write and present own reports; and to use negotiation and persuasion skills to achieve results and expedite projects. The incumbent must have a demonstrated interest and/or ability in working in a multicultural/multiethnic environment. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who may apply for the position. A task may be included as part of the recruitment process.
Required Documentation (to be uploaded into the online application form): 1) A cover letter. 2) A resume.
California State University, Los Angeles, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. |
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Desired Qualifications: Bachelor’s degree from an accredited four-year college or university; familiarity with university administrative processes and procedures pertaining to the assigned office or department. |
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Closing Date: Review of applications will begin on August 28, 2025 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received. A COMPLETED ON-LINE CAL STATE LA EMPLOYMENT APPLICATION IS REQUIRED. RESUMES WILL NOT BE ACCEPTED IN LIEU OF A COMPLETED APPLICATION. |
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Employment in these positions may expire on or before the expiration date or may be extended. Future temporary positions are contingent upon the availability of funds and operational needs of the University.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment. |
Salary : $4,058 - $6,653