Athletics Certification Analyst

Job Summary

The Athletics Certification Analyst serves as the primary contact and expert for NCAA certification and has primary responsibility for evaluation of all NCAA academic certification requirements for Cal Poly’s approximately 650-700 student athletes. This position provides program leadership, analysis, and planning for all facets of the athletics evaluation and certification process.

The Office of the Registrar currently operates on a hybrid schedule: team members who are past their probationary period work three days per week in the office and telecommute two days per week.

Department Summary

Within the Strategic Enrollment Management Division, the Office of the Registrar’s mission is to provide direct support services to students, the entire campus community, alumni, and the public. The Registrar's Office is responsible for support to and oversight of: academic scheduling and curriculum; enrollment and registration; grading (initial collection, grade changes, credit/no credit); transcripts and diplomas; verification of enrollment; certification and compliance of NCAA athletes; statements of degree credit, transfer credit evaluations, major changes, and degree completion, including the awarding of degrees; multiple tools to support registration and tracking of degree progress; integrity, maintenance, and reporting of all aspects of the student record; the development and publication of articulation agreements; test credits;  functional administration of the university's master calendar system; and collaboration with all relevant campus constituents in furtherance of strategic university and system-wide goals in the arena of enrollment management and progress-to-degree.

Key Qualifications

• Analyze and determine eligibility of new and continuing student athletes, including transfers and international students, for participation in practice and competition, using thorough knowledge of the NCAA Eligibility Center database and all relevant NCAA and Big West bylaws. This eligibility certification occurs each term to strict deadlines, and on daily basis as changes occur for individual students throughout the term. Input and/or review all student-specific paperwork (substitutions, concentrations, transfer work, grade changes, etc.).
• Coordinate and guide the work of term certification and daily processes with other staff in the Office of the Registrar tasked with assisting, to ensure that deadlines are met. Ensure that they are fully trained and remain current in their expertise.
• Determine best methods and identify improvements to best achieve program goals and increase efficiency and accuracy.
• Assess and update annual changes in processes, policies, and procedures related to eligibility.
• Complete NCAA team rosters prior to first competition and ensure accuracy of rosters as they change throughout the term, as students enter and leave the team. Process all relevant NCAA paperwork, including waivers, transfer tracers, and compliance documents. Interpret NCAA bylaws using research and analytical skills.

Education and Experience

• Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $60,000 - $70,000 Per Year 

Classification Range: $55,176 - $99,816 Per Year 

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.