What are the responsibilities and job description for the Executive Personal Assistant position at The Calendar Group?
We are seeking an exceptionally organized and proactive Executive Personal Assistant to support the administrative, personal and operational needs of a busy principal. The principal resides in an approximately 15,000-square-foot private estate in Great Falls, Virginia.
The successful candidate will initially take on the principal’s day-to-day administrative and personal responsibilities while learning the residence and its operations. They will work collaboratively with the household team and, over time, take on greater responsibility for projects and household operations.
Responsibilities
- Manage the principal’s calendar, scheduling and personal logistics.
- Coordinate domestic and international travel, including private aviation arrangements.
- Handle correspondence, purchasing, deliveries, exchanges, returns and special requests.
- Coordinate errands and support wardrobe organization, packing and travel preparation.
- Represent the principal’s interests in the day-to-day operation of the residence.
- Oversee maintenance, repair, renovation and construction projects.
- Coordinate with architects, designers, contractors, vendors and service providers.
- Monitor work in progress, follow up on details and flag potential issues early.
- Develop and maintain organized records, operating manuals, systems and documentation.
- Assist with entertaining, hospitality and special events.
- Help ensure the residence operates smoothly and efficiently.
- Share responsibility with the other household staff for dog and house sitting when the principal travels.
- Be open to occasional travel with the principal, with the potential for more extensive travel over time.
Qualifications
- Experience as a senior Executive Assistant, Personal Assistant, private household or estate professional, Family Office professional or in a comparable role.
- Experience supporting a principal and/or helping manage a substantial private residence or similar environment.
- Exceptional organizational skills, attention to detail and follow-through.
- Warm, discreet and emotionally intelligent, with sound judgment and initiative.
- Proactive, resourceful and calm under pressure.
- Strong written and verbal communication skills.
- Comfortable with standard office technology, including word-processing software and Excel, and able to learn new systems.
- Values trust, collaboration and long-term professional relationships.
- Comfortable around dogs and willing to help care for them.
Schedule: Monday through Friday, with flexibility for occasional travel, entertaining, special projects, overnight dog care or unexpected household needs. Over time, the role is expected to include travel with the principal, sometimes for extended periods of several weeks or months. Candidates should be comfortable with this future responsibility and have a lifestyle that can accommodate it.
Compensation: OPEN DOE