What are the responsibilities and job description for the Workplace Coordinator position at The Cake?
Job Title: Workplace Coordinator / Event Coordinator
Type: Contract
Start: Interviewing Now
Length: July–December (potential for extension)
Location: On-site – Arlington, VA
Compensation: Up to $32/hr (DOE)
We are hiring a Workplace Coordinator to support office operations, workplace experience, and an upcoming office relocation. This on-site role is ideal for someone organized, proactive, and experienced in office moves, event hosting, and vendor management.
The primary responsibilities for this Office Coordinator role are:
- Ensuring that when people arrive, they are met with professionalism
- Must be on top of supply stocking and working with vendors to place orders
- Facilities management/operations to ensure building maintenance is kept up with
- Be engaging and professional
- Looking for someone that is able to take on more as the company grows
- Coordinate aspects of local event planning and execution
- Coordinate with internal teams, external partners, and vendors to ensure seamless execution of events
- Oversee on-site event setup, registration, and guest management to ensure a positive experience for all attendees
- Assist with office relocation planning and execution, including vendor coordination and logistics
The ideal Office Coordinator has:
- Ideally some facilities management/operations experience
- Experience with office relocations or moves required
- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment
- Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with clients, colleagues, and vendors
- Flexibility to work evenings as needed
- Experience managing catering and kitchen vendors
- Certification in event planning or hospitality management is a plus
- Experience with Mac, Slack, Google Workspace, Monday.com, or Canva preferred