Editorial and Publications Coordinator

Job Summary

The C3 Group is seeking a highly organized and detail-oriented Editorial & Publications Coordinator to provide editorial and administrative support for a quarterly academic journal published in support of a Department of War client.

This full-time, on-site position at Ft. Belvoir, Virginia requires the ability to manage multiple tasks under tight publication deadlines while maintaining exceptional attention to detail. The ideal candidate is a strong communicator, proactive self-starter, and capable of working independently within a structured, deadline-driven academic publishing environment.

This role focuses heavily on proofreading, publication coordination, article tracking, peer-review administration, formatting, and editorial support. Candidates seeking highly creative writing, journalism, marketing, or content creation roles may find this position less aligned with their career goals.

Key ResponsibilitiesEditorial & Publication Support

• Receive and process new article submissions in coordination with the Managing Editor
• Ensure submissions comply with contributor guidelines and include all required files
• Track articles throughout the editorial lifecycle while maintaining adherence to publication deadlines
• Coordinate edits among multiple editors and consolidate revisions
• Prepare finalized articles for handoff to graphic design for layout, printing, and distribution
• Review print and digital layouts against original source documents to ensure accuracy and prevent introduction of errors
• Proofread materials for grammar, punctuation, spelling, clarity, formatting, and compliance with established style guidelines including APA style

Administrative & Communication Support

• Coordinate a double-blind peer review process for empirical research article submissions
• Maintain and update author databases and electronic filing systems
• Establish, organize, and archive publication files using approved database management systems
• Maintain author and stakeholder mailing lists and ensure contact information remains current
• Transcribe interview recordings in preparation for editing and publication
• Provide weekly status reports to the Managing Editor regarding article progress
• Prepare and coordinate mass mailings and assist with publication distribution
• Coordinate professionally with senior Department of War personnel, faculty, academic partners, and industry representatives
• Pick up and/or deliver print publications as required
• Maintain professional, diplomatic communication with all stakeholders and clients

Required Qualifications

• Strong proofreading, editing, and written communication skills
• Familiarity with APA style formatting or academic style guidelines
• Strong organizational and time-management abilities
• Ability to manage multiple deadlines simultaneously
• Experience using Microsoft Word, Outlook, and Excel
• Ability to work independently and maintain attention to detail in a deadline-driven environment
• Ability to work full-time on-site at Ft. Belvoir, Virginia

Preferred Qualifications

• Experience supporting academic publishing, editorial workflows, or peer-review processes
• Experience transcribing interviews or recordings
• Familiarity with Department of Defense or federal environments

Pay: $46,000.00 - $54,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Please briefly describe your experience working with American Psychological Association (APA) style formatting or academic style guidelines.
• Please describe any experience you have with double-blind peer review processes, academic journals, or research publication environments.
• Please describe your experience transcribing interviews, recordings, or detailed notes.
• This role is heavily focused on proofreading, publication coordination, article tracking, and administrative editorial support in a structured academic environment. What interests you most about this type of work?
• The salary range for this position is $46,000–$54,000 annually depending on experience. Does this align with your compensation expectations?

Education:

• Bachelor's (Preferred)

Experience:

• Proofreading: 1 year (Required)
• Administrative: 1 year (Required)
• Microsoft Word: 2 years (Required)

Ability to Commute:

• Fort Belvoir, VA 22060 (Required)

Work Location: In person

Salary : $46,000 - $54,000