Construction Project Coordinator

The Project Coordinator is responsible for coordination of day-to-day activities of active construction projects in consultation with the Project Manager, including coordinating meetings, organizing and maintaining project documentation, and creating and maintaining reports needed to carry projects to successful completion from beginning to end.

Essential Duties & Responsibilities

• Have a general understanding of the Project Prime Contract especially all business terms such as start and finish dates, billing requirements and deadlines, change order processes and liquidated damages
• Have a thorough understanding of the project scope. Know the drawings and specifications. Be cognizant of unique and challenging design elements and review with the Project Manager and Superintendent
• Know the Master Subcontract Agreement terms and conditions
• Aid in procuring all necessary permits and temporary utilities for project coordinate with Project Manager and Superintendent
• Coordinate project start-up and project close-out following company checklists
• Work with the Project Manager and Superintendent to develop accurate and inclusive subcontractor/supplier scope sheets. Review subcontracts for accuracy including verification of scope sheets and dollar value as compared to the project budget; ensure all subcontracts are returned timely with a signature evidencing acceptance of scope and dollar value
• Ensure all technical submittals are submitted timely to support the construction schedule and request and track all lead times for materials
• Ensure all RFIs (Requests for Information) are submitted and responded to timely to support the construction schedule
• Assist Project Manager in request for submittal information, subcontractor information, RFI creation and other document control related project needs
• Create, update, and maintain Sublist and issue to Superintendent
• Create, update, and maintain project level Project Directory in Procore
• Update and maintain information on Procore’s Admin and Home screen, as well as the Job screen in Sage 100
• Attend all project meetings; to include all kick-off meetings, subcontractor and trade partner meetings, update meeting minutes, prepare all materials for meetings, and confer with Project Manager on items to be discussed
• Facilitate communication between design team, client, construction managers, property managers, internal team members and subcontractors
• Maintain, organize and distribute project plan revisions and/or addendums to suppliers, subcontractors, internal team members (including Project Managers and Superintendents), Procore, and the T:drive
• Support team members with necessary reprographics via scanning, printing, or ordering plan sets of blueprints
• Work with project team to schedule subcontractors as well as subcontractor deliveries
• Work with Superintendent to ensure overall quality control of completed work
• Assist Project Manager to input all owner change orders into Sage 100 and distribute accordingly. Generate all subcontractor change orders and distribute. Create and maintain change order log and contingency logs for each project
• Help to resolve all subcontractor and trade partner invoices with billing expectations with the Project Coordinator and Project Manager
• Assist with tracking costs for cost-plus or g-max contract structured projects as directed by Project Manager
• Attend punch walks for all projects, generate itemized list, and distribute to subcontractors and team members with noted deadline of completion
• Review and complete month-end reports and submit to Operations as requested
• Report all accidents to Safety Manager, Project Manager and Executive Team immediately
• Maintain current safety document hard copies on site for all subcontractors as required by The Burt Group safety policy and per the Prime Contract
• Other duties may be assigned
  
  
  

Qualifications

• Demonstrated ability to coordinate, organize, schedule and prioritize tasks
• Ability to handle multiple priorities, duties, projects and responsibilities at once
• Strong oral and written communication skills and ability to communicate effectively with diverse project personnel
• Strong general computers skills, demonstrated ability with Microsoft Office, Procore, and Sage 100
  
  
  

Education & Experience

• 1-2 years’ experience within commercial construction
• Bachelor’s degree in Construction Management or Construction Science preferred
  
  
  

Work Environment

The Burt Group wants to ensure that all of their employees are comfortable and able to work in the type of culture and environment we have built our success on. We work hard and play hard and encourage collaboration and teamwork. Effective communication will be key for this role and will require you to frequently interact with peers and colleagues. You will probably spend the majority of your time sitting and/or walking around the office, whether to visit a co-worker or make it to a meeting on time and there may be occasional long hours to put in if you are diligently working to complete a project or finish a report. A portion of time may also be spent on construction sites where Company-provided PPE and appropriate footwear must be worn at all times. * The above statements are intended to describe the general nature and level of work being performed. The statements should not be construed as an exhausted list of all responsibilities, duties, and skills required. There may be additional duties outside the normal responsibilities to be performed as needed. Equal Employment Opportunity has been, and will continue to be, a fundamental principle at The Burt Group. Inc., where employment is based upon personal capabilities and qualifications without discrimination because of race, color, sex, age, national origin, disability, pregnancy or any other protected characteristic as established by law.