What are the responsibilities and job description for the Lead Administrative Assistant position at The Building People?
Job Description/Summary:
The Building People, LLC, has a position open for a Lead Administrative Assistant. The primary role of is to coordinate requests for reservations and logistical support related to the Auditorium, meeting spaces, training rooms and special events within the HQs building. As such, the contractor shall:
- Provide a central point of contact for services to employees and visitors.
- Assist customers in defining their service and/or reservations needs.
- Manage space reservations system and requests for conference and training spaces.
- Coordinate delivery and quality of reserved space and requested conference services.
- Coordinate and track customer service and repair requests to service providers.
- Manage building operations and facilities services requests
- Maintain a daily report of upcoming events for the following business day.
- Receive and dispatch daily trouble calls for services related to building operations (repairs, housekeeping, elevators, safety, etc.). Maintain database and track completion.
- Maintain reports detailing activities, trends, and complaints as required.
- Provide a primary point of contact (POC) or management of special events and physically coordinate special event set-ups and logistical support services.
- Manage logistical service requirements related to internal / external employee moves, event management services, sign management, furniture moves and repairs, as well as telephonic and computer relocations.
- Perform other tasks involving extended walking to collect information or perform inspections.
- Maintain a working knowledge of the building layout and general information related to business centers and their functions.
- Initiate contact and monitor response related to the Materiel Management Branch (MMB) for delivery of paper, furniture, shuttle services, and other related delivery/labor requirements.
Required Skills/Exerience:
- The Lead Administrative Assistant shall have the following qualifications:
- High school diploma and one (1) year of general office experience.
- Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
- Ability to communicate orally and in writing.
- Experience operating standard office equipment, including telephones, copy machine, scanners, computers, printers, and shredders.
Required Education:
- A High School Diploma or equivalent is required.
