Commercial Property Manager

Job Summary
We are seeking an experienced and dedicated Property Manager to oversee the daily operations of our commercial properties. The ideal candidate will have a strong background in property management, tenant relations, contract implementation, operating budgets, financial reporting, and administrative functions, while providing exceptional customer service to tenants and clients.

This role requires a proactive approach to maintenance, leasing, and legal compliance, with a focus on fostering positive tenant relationships and maximizing property value and occupancy.

General Responsibilities

A. Lease Administration

• Liaison between landlord and tenants
• Tenant calls, complaints and maintenance requests
• Interpret and administer tenant leases and questions

B. Budgets

• Preparation for all Common Area Maintenance (CAM) and operating budgets, collecting contracts, organizing competitor estimates
• Recommendations for capital expenditures
• Financial budget reporting and analyze budget variances
• Approval all property invoices weekly, proper coding & bill backs

C. Inspections

1. Oversee all the maintenance and physically conduct inspections

• Common Area Maintenance Inspections
• Operating inspections
• Lighting, Vacant and Roofing inspections
• Tenant Kitchen / Restaurant Inspections

2. Administer all lock-outs for all defaulted tenants

3. Perform all move-out inspections for all vacants to determine costs

4. Meet all tenants when they open for business – Turn Over Spaces

5. Construction projects including demo projects

D. Work Orders and Contracts

• Prepare specification requirements for property maintenance
• Contract vendors and schedule annual projects
• Evaluate contracts and cost saving strategies
• Emergency, remodeling, preventative maintenance, annual projects and escrow scheduled projects

E. General Duties

• Tenant project coordinator including build-outs & construction plan approval
• Property maintenance assigned projects & annual schedule
• Inspect property issues, emergencies or damage Insurance claims
• Contractor schedules for spring & summer projects
• Evaluation of cost reduction opportunities
• Annual mortgage property inspections as needed
• Annual insurance inspections as needed
• Bi-Annual kitchen / restaurant Inspections
• Addresses and resolves tenant issues and complaints
• Meet contractors on site for various estimates and projects
• Ensure that there is 24-hour emergency coverage
• Preventative maintenance policies
• Enforce annual planning calendar projects
• Monthly out of town property inspections & vacant inspections
• Property renovations including painting and façade upgrades
• Pylon sign maintenance and signage

Qualifications

• 5 years direct commercial property management experience
• Effectively prioritize and multi-task oriented
• Effective customer service experience
• Excellent people skills
• Administrative Assistance back up for own properties
• Working experience with computer software
• Proactive, initiate follow-thru, organized, dependable and flexible
• Ability to travel on-site to properties weekly and excellent driving history
• Adaptability to emergency issues
• Ability to travel out of town
• Flexibility to work evenings and weekends
• Strong knowledge of Outlook, Word, Excel, and administrative tasks as needed

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person