Co-Working Space Office Manager

The Bright Spot
The Bright Spot is a new co-working, meeting and event space in Mound, MN. Our mission is to build a bright, energizing space where local businesses and community members come together to work, meet, and host events that strengthen relationships and enrich the Westonka community.

Position Overview
We are seeking a friendly, organized, and proactive Part-Time Office Manager to support the daily operations of our coworking and office space during business hours. This role is responsible for creating a welcoming environment for members and guests while ensuring the space runs smoothly throughout the day.

The Office Manager serves as the primary point of contact during daytime hours, helping maintain a clean, functional, and professional workspace. This position is ideal for someone who enjoys community-focused environments, hospitality, and operational organization.

Schedule: Part-time shifts between 8AM - 6PM, Monday–Friday
Location: Onsite at the coworking space
Reports to: Owner

Key Responsibilities
Member & Guest Experience

• Welcome members and guests and provide assistance as needed
• Help visitors navigate the space and locate meeting rooms
• Ensure a friendly, professional, and community-oriented atmosphere
• Address basic questions or requests throughout the day
• Maintain a visible and approachable presence in the space

Daily Space Operations

• Open and prepare the space for the day when scheduled
• Conduct periodic walkthroughs to ensure shared areas remain clean and organized
• Reset conference rooms after meetings
• Monitor shared spaces to ensure community guidelines are followed
• Assist with managing mail and package distribution
• Help maintain office equipment such as printers and shared supplies

Kitchen & Hospitality

• Prepare and maintain coffee and water stations
• Restock snacks and kitchen supplies
• Run and unload the dishwasher as needed
• Keep kitchen and common areas tidy throughout the day

Facility Maintenance Support

• Identify and report maintenance issues
• Troubleshoot minor issues with technology, lighting or equipment
• Coordinate with vendors or management if repairs are needed

Administrative Support

• Establish organizational systems, directional signage and labels to ensure a seamless customer experience
• Monitor room bookings to ensure timely start / end times; assist with meeting room setup
• Support administrative tasks, including monitoring and responding to emails and scheduling tours
• Maintain supply inventory and notify management when items need restocking
• Assist with maintaining operational checklists and documentation

Event Support

• Help to facilitate weekend events as needed, specifically supporting for set up through clean up to ensure a seamless experience

Qualifications

• Previous experience in office management, hospitality, customer service, or coworking environments preferred
• Strong organizational and multitasking skills
• Excellent communication and interpersonal skills
• Comfortable working independently and taking initiative
• Professional and welcoming demeanor
• Basic comfort with technology and office equipment (WiFi, printers, scheduling tools)

Key Traits for Success

• Highly organized and detail-oriented
• Proactive in initiating new systems and process in a start-up environment
• Friendly and approachable
• Creative problem-solver
• Comfortable interacting with a wide variety of people
• Reliable and dependable
• Weekend availability to support events

Physical Requirements

• Ability to move throughout the workspace during shifts
• Occasional light lifting (moving chairs, small tables, or supplies)

What We Offer

• A collaborative and welcoming work environment
• Flexible part-time schedule
• Opportunity to be part of a growing coworking community

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $18 - $25