Workplace Coordinator

The Bridge Group is a fast-growing woman and minority-owned project management and workplace services consulting firm. We serve a diverse clientele of top tier companies globally from our headquarters in the San Francisco Bay Area and our offices in New York City, Seattle, and Los Angeles.

Our highly skilled team has vast experience in a wide variety of disciplines endowing them with a deep understanding of design and construction as well as comprehensive knowledge of the workplace. Equally, we focus on the human element of our roles, bringing well developed communication skills and the ability to inspire teams. We are committed to fostering a culture of integrity, diversity, inclusion, equity, creativity, and empowerment and we are recognized and respected in the industry for our impeccable work and solid reputation.

Opportunity

The Bridge Group is seeking a highly organized and service-oriented Workplace Coordinator to support daily office operations for our client in Dublin, CA. The Workplace Coordinator supports the day-to-day operations of the workplace, ensuring a seamless and well-functioning office environment. This entry-level role is ideal for someone eager to build a career in workplace services, facilities, or project coordination within a fast-paced corporate setting. This position offers hands-on exposure to workplace systems, vendor coordination, and real estate project support. The ideal candidate is detail-oriented, tech-savvy, and motivated to learn, with a strong interest in developing operational and project management skills.

Key Responsibilities include:

• Support day-to-day workplace operations to ensure a clean, organized, and functional office environment
• Enter and process purchase requisitions (PRs) and purchase orders (POs) in SAP with accuracy and timeliness
• Maintain and update real estate project portals by gathering updates from stakeholders and ensuring data accuracy
• Perform general data entry and reporting support for workplace and project-related initiatives
• Assist with event setup and breakdown, including conference rooms and workplace events
• Provide coordination support to the facilities team and internal stakeholders
• Assist with event setup and breakdown, including conference rooms and workplace events
• Update and maintain spreadsheets, trackers, and operational documents
• Help ensure smooth day-to-day workplace operations by filling in gaps and supporting ad hoc requests
• Respond to ad hoc requests and support general workplace needs
• Communicate effectively with team members to ensure alignment and timely completion of tasks
• Support tracking and documentation of workplace and real estate project initiatives
• Assist with vendor coordination and service requests
• Help monitor and track workplace-related expenses or budgets
• Contribute to process improvements for workplace operations and systems

Required Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 0–2 years of experience in an administrative, coordinator, or customer service role
• Strong interest in workplace services, facilities, or project management
• Tech-savvy with the ability to quickly learn new systems (SAP experience a plus, but not required)
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Positive attitude and willingness to learn

Pay: $68,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $68,000 - $70,000