Facilities Manager Church and School

NOTICE OF POSITION

Title: Facilities Manager

Reporting to: Director of Administration and Finance

Direct Reports: In-house Mechanic and Sextons

Salary:$85k to $95k

Benefits: Comprehensive 

Classification: Full-Time / Exempt  

Organization: The Brick Presbyterian Church in the City of New York is a prominent, 1,500 member, nationally-recognized, PC(USA) congregation on the Upper East Side of Manhattan. We have a 250-year history of traditional worship, Christian education, mission outreach and regular fellowship programs. The church is also home to the highly regarded Brick Church School, which provides early-childhood education to over 170 children. 

General Description: The Facilities Manager provides administrative direction and supervision to the daily operations of the Plant Services Department and its staff of sextons and in-house mechanic. This includes responsibility of day-to-day facilities cleaning and maintenance functions, small and medium-scale renovations, and maintenance and replacement of physical assets and related systems such as HVAC, Elevators, Fire Alarm, Security Alarm, and Access Control. In addition, the Manager must support capital projects and coordinate the execution of Church and Day School programming and other events, such as private rentals.

Major Job Duties:

• Staff Supervision

o Manage a staff of approximately 5 to 7 full-time maintenance and support employees and, when needed, part-time seasonal employees. 

o Lead staff to meet cleaning, upkeep, and safety standards of all Brick Church facilities in compliance of Church, Day School and NYC/NYS codes and expectations.  

o Review and administer maintenance staff schedules and performance. This includes scheduling and overseeing work assignments, approving payroll/timecards, and assisting with hiring, evaluation, and training.

• Buildings Maintenance and Project Management 

o Direct the care, cleaning, maintenance, and repair of all facilities to ensure that the Brick Presbyterian Church’s properties and physical plant are maintained in a clean, operationally sound, safe, welcoming, and aesthetically pleasing manner.

o Oversee the programming and accurate use of all building management systems such as the HVAC, Fire Alarm, Surveillance, Security Alarm, and Access Control.

o Assist the Director of Administration and the Buildings and Grounds Committee of the Board of Trustees in the development and implementation of budgets, plans, policies, and procedures for the construction, renovation, operation, maintenance, preventative maintenance, and repair of the Brick Presbyterian Church’s buildings, systems, grounds, equipment, and related technologies.

o Participate in the Buildings and Grounds Committee Capital Projects and Maintenance planning meetings, implement pertinent planning decisions and collaborate with appropriate stakeholders on capital projects.

o Draft status reports and work together with the Director of Administration and Finance and the Buildings and Grounds Committee in the evaluation and optimizing of Building Operations.

o Manage budgets within the Plant Services Department’s assigned areas including Capital Expenditure Projects to ensure the most efficient use of the Brick Presbyterian Church’s resources. This includes overseeing the purchasing of maintenance, catering and janitorial inventory as well as assessing annual maintenance contracts.

o Maintain Plant Services records including projects history and documentation, equipment warranties, owner manuals, vendor information, licenses, permits, citations, schedules, assets list, maintenance records, etc.

• Liaising

o Act as liaison between the Brick Presbyterian Church and consultants, engineers, contractors, vendors, applicable city entities (e.g., Department of Buildings, FDNY, Department of Health, Police Department, etc.), and on occasions members and guests of the Church and Day School.

o Serve as representative of the Brick Presbyterian Church in resolving summons and other disputes related to facilities’ matters.

o Assure compliance with all federal, state, and local laws, codes, and regulations pertaining to facilities and operations, including safety data sheets and required reports.

o Function as the Brick Presbyterian Church’s onsite Fire and Safety agent with the means to comply with the FDNY and DOB requirements including acting as Fire and Safety Drill Conductor and Indoor Place of Assembly Safety Personnel,and obtaining any other Certificate of Fitness needed.

• Crisis Management

o Direct the prompt response to facility and operational emergencies. This can require unscheduled early morning, evening and weekend work – with the support of the in-house mechanic and the Director of Administration – in response to emergencies and

special situations.

o Lead the efforts of snow shoveling of sidewalks, flood remediation, and grounds upkeep during storms, attending to security breaches, and other emergency situations.

• Events Coordination and Execution

o Oversee the staffing and setup, and teardown of chairs, tables, dinnerware, a/v, tents, etc., of all in-house events.

 These efforts must consider directions from other Brick Church event leads such as the Director of Administration and Finance, Events Coordinators for both Church and Day School, as well as the Worship team. 

o Assist in the procurement of permits and execution of special events.

o Collaborate with other departments in preparing the general events calendar and with entry and monitoring of events in the facilities scheduling system.

• General

o Perform other related duties as assigned.

Qualifications:

• 4 years of experience as a facilities manager or equivalent.

• Bachelor’s degree in Facilities Management, Engineering, Project Management, Business Management or equivalent combination of education and experience.

• Strong supervisory skills.

• Ability to work well with staff, volunteers, and visitors.

• Ability to work independently with a high degree of reliability, accuracy, and productivity, and exercise independent judgment effectively in decision-making processes.

• Demonstrated ability to find creative solutions to problems, analyze situations, and implement action plans in a timely manner.

• Excellent technical and writing skills and ability to communicate with clarity, confidence, and tact.

• Fluent in the use of technology, and office suites such as Microsoft Office (Word, Excel, Outlook).

• Highly preferred: advanced knowledge and experience with heating and cooling systems, electricity, plumbing, and building management systems.

• Preferred: management experience in similar midsize institutions such as Schools and Churches.

Plus: Bilingual English/Spanish

Benefits

Employer provided medical and 403 (b) retirement plan, vacation and transit and FSA benefits.

For more information go to www.brickchurch.org.