PERSONAL ASSISTANT

About the Role

We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to the company owner of a dynamic and fast-paced real estate company. This pivotal role ensures the company owner’s time is managed effectively, enabling them to focus on strategic initiatives and leadership responsibilities. The ideal candidate will be a master of discretion, a trusted gatekeeper and a strategic partner who thrives in a complex, ever-changing environment. Your daily routine will be anything but routine. One day you might be coordinating a multi-city book tour, liaising with publishers, and managing press inquiries. The next, you could be organizing a private dinner party, researching for a new manuscript, or managing household staff. You will be responsible for extensive and complex travel arrangements, often at short notice, and will need to be adept at navigating logistical challenges.

This role requires a true partner, someone who can anticipate needs and take initiative. You will be responsible for managing all forms of communication, including emails, social media inquiries, and fan mail, responding on behalf of the principal where appropriate. Your ability to build and maintain relationships with a wide range of people, from literary agents to personal contacts, will be crucial to your success.

The Ideal Candidate

The perfect person for this role is a highly organized individual with a passion for providing exceptional support. You should have previous experience as a Personal Assistant, preferably in a creative field. You are a natural communicator, both written and verbal, with a knack for building rapport with others. You are tech-savvy, comfortable with a range of software and social media platforms, and always eager to learn new things.

You are not easily flustered and can handle pressure with grace and a sense of humor. You understand the importance of boundaries but are also flexible and willing to go the extra mile when needed. A genuine interest in literature and the arts would be a significant advantage, as it will allow you to engage more deeply with the work of the principal.

Your Role and Impact

As the PA to the company owner, you will manage a demanding schedule, coordinate international and domestic travel, and oversee both professional and personal commitments. You will act as the primary point of contact for internal and external stakeholders, handling sensitive information with the utmost confidentiality. Beyond traditional administrative tasks, you will anticipate needs, solve problems proactively and ensure seamless integration between the company owner’s professional and personal life.

Key Responsibilities

• Calendar & Scheduling:
  • Coordinate complex and frequently changing calendars.
  • Schedule meetings, appointments and events with precision.
• Travel Management:
  • Arrange comprehensive travel itineraries, including flights, accommodations and ground transportation for domestic and international trips.
• Event Preparation & Management:
  • Plan and execute corporate and personal events, including logistics, vendor coordination and on-site management.
  • Prepare meeting materials such as agendas, presentations and reports; attend meetings to take minutes.
• Communication & Correspondence:
  • Manage all incoming and outgoing communications, including screening emails, drafting responses and prioritizing messages.
• Financial & Administrative Support:
  • Handle expense reporting.
• Personal Assistance:
  • Organize and execute personal tasks and errands, including household management and gift purchasing.
• Document & Information Management:
  • Maintain confidential files, documents and contact lists securely and efficiently.
• Research & Reporting:
  • Conduct research for various projects and compile findings into actionable summaries.

Qualifications & Skills

• Proven experience as a Personal Assistant or Executive Assistant in a fast-paced corporate environment.
• Exceptional organizational and time-management skills with meticulous attention to detail.
• Ability to multitask and prioritize under pressure.
• Strong written and verbal communication skills; professional demeanor at all times.
• Proficiency in Microsoft Office Suite and related tools.
• High level of integrity and commitment to confidentiality.
• Emotional intelligence and ability to build strong relationships with stakeholders.
• Bachelor's degree required

• Location: Corporate Headquarters - Virginia Beach, VA
  Position Type: Full-Time
  Travel: Some travel required, including overnight or multi-night stays

This job description should not be interpreted as a complete list of all the duties, qualifications and responsibilities performed by the jobholder. To maintain organizational flexibility, management has the discretion to add, drop or change at any time the duties, responsibilities, and expectations of this job. 

The Breeden Company is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.

AT WILL: Nothing in this job description creates or is intended to create an employment agreement, express or implied. Nothing contained in this, or any other document provided to the employee, is intended to be, nor should it be construed, as a contract for employment or that any benefit will be continued for any period of time. In addition, no company representative is authorized to modify this policy for any employee or to enter into any agreement, oral or written, that changes the at-will relationship.