Administrative Specialist

The Bradley Group is currently seeking an Administrative Assistant to join our team!

Position Summary

The Administrative Assistant supports the daily operations of our staffing agency with a strong focus on payroll, compliance, workers’ compensation, and benefits administration. This role is essential to ensuring accurate documentation, smooth internal processes, and a positive experience for both clients and candidates. The ideal candidate is highly organized, detail-oriented, and comfortable managing confidential information in a fast-paced environment.

Key Responsibilities

Administrative & Operational Support

• Prepare, maintain, and organize internal documentation, reports, and compliance records.
• Assist with scheduling interviews, onboarding, and operational tasks as needed.
• Support recruiters with job postings, sourcing coordination, and candidate communication.
• Maintain accurate and up-to-date candidate and client files in the ATS/CRM.

Payroll Support

• Collect and verify timesheets and hours worked for temporary employees.
• Assist with payroll entry, auditing, and troubleshooting payroll discrepancies.
• Communicate with employees regarding pay inquiries, missing time, or corrections.

Workers’ Compensation

• Assist with filing and tracking workers’ compensation claims.
• Maintain documentation related to incidents, claims, and return-to-work processes.
• Coordinate communication between employees, work comp carriers, and internal teams.

Benefits Administration

• Assist employees with benefit enrollment, eligibility questions, and status changes.
• Maintain accurate benefits records and ensure timely processing of updates.
• Support open enrollment activities and benefit communications.

Staffing Compliance

• Ensure candidate files meet all compliance standards for federal, state, and client-specific requirements.
• Maintain accurate documentation for audits, client reviews, and internal reporting.

Qualifications

Required

• 1–3 years of administrative or operations experience.
• Strong organizational skills with impeccable attention to detail.
• Experience handling confidential information.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Ability to work efficiently in a fast-paced environment.

Preferred

• Experience in staffing, HR, payroll, or benefits administration.
• Familiarity with ATS/CRM systems (e.g., Bullhorn, Avionté, JobDiva).
• Knowledge of workers’ compensation processes and employment compliance.
• Bilingual skills (e.g., Spanish/English) a plus.