Purchasing and Procurement Associate

COMPANY DESCRIPTION

Canopy USA is now positioned to consolidate operations across its three business units – Wana, Jetty and Acreage – realizing synergies, cost savings and supporting growth in state-legal markets across the U.S.

Through coverage of key market segments including flower via Superflux, vape and concentrates via Jetty, edibles and beverages via Wana, and retail through The Botanist, Canopy USA is well-positioned to accelerate growth with an emphasis on the Midwestern and Northeastern U.S. markets.

SUMMARY

The Purchasing and Procurement Associate will report to the Assistant Director, National Administration and support the Senior Production Manager (SPM) in purchasing, procurement, receiving and supply chain functions. Key duties include making quality purchases, tracking supplies and equipment, coordinating the physical receipt of goods (including forklift operation) and optimizing vendor relationships to drive cost savings.

The Purchasing and Procurement Associate will be responsible for procurement activities, including vendor management, purchase order execution, and cost optimization. Additionally, they will manage receiving (both physical and digital) and ERP entry in Dutchie, ensuring accurate inventory tracking and weekly cycle counts. Importantly, this position is primarily procurement-centric with a strong focus on inventory accuracy and compliance.

This role will also support standardizing the Bill of Materials (BOM) across the company’s footprint, while ensuring compliance with state regulatory requirements. This role will also support the Assistant Director, National Administration in enterprise-wide initiatives to enhance and refine purchasing and procurement activities nationally.

Excellent work environment with a full benefit package offered including medical, dental, vision, 401(k) plan, life insurance, short and long-term disability insurance, paid time-off, holidays, pet insurance and other paid leaves of absence.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Support the Senior Production Manager by ensuring a steady and reliable supply of raw materials, packaging and direct supplies necessary to consistently meet production goals.

• Execute purchasing strategies that align with the standardization of the Bill of Materials across CUSA’s operations.

• Prepare and process purchase orders in accordance with approved requisition procedures, ensuring timely and compliant procurement of all goods and services.

• With SPM oversight, collaborate with Cultivation, Processing and Inventory & Fulfillment Management to forecast supply needs based on production schedules (MPS) and proactively mitigate potential supply chain disruptions.

• Support Assistant Director, National Administration, placing national orders and executing related procurement procedures to meet business needs.

• Maintain and strengthen relationships with all service-based vendors performing weekly, monthly, and annual services for the facility, including sanitation, maintenance, pest control, and waste management.

• Review and approve vendor invoices, ensuring documentation accuracy and compliance with CUSA’s financial and operational policies.

• Oversee all receiving operations, both physical and digital, ensuring accurate verification, documentation, and entry of goods into the Dutchie ERP system. Specifically, oversee the physical receiving of incoming supplies and materials, including unloading items from delivery vehicles (when necessary); safely operate a forklift in compliance with company SOPs and regulatory standards to ensure secure and efficient handling of inventory.

• Conduct weekly cycle counts and assist with inventory reconciliations to ensure accuracy across all product categories.

• Coordinate closely with the department managers and the Inventory & Fulfillment Manager to monitor warehouse storage capacity, material organization, and enable overall inventory efficiency.

• Implement and maintain best practices for product rotation, labeling, and secure storage in full compliance with state regulations and company SOPs.

• Collaborate on warehouse space planning and adjustments to accommodate new materials, packaging formats or changes in production volume.

• Collaborate with the Facilities team to schedule deliveries, manage return-to-vendor shipments, and maintain accurate shipment tracking.

• Track purchasing trends, analyze spend data and proactively identify opportunities for cost savings and vendor consolidation.

• Ensure adherence to all company policies and regulatory requirements, while promoting a culture of accuracy, safety, and operational excellence.

• Perform additional procurement and inventory management duties as assigned by either the Senior Production Manager, National Assistant Director and / or National Director, Procurement.

QUALIFICATIONS

EDUCATION AND EXPERIENCE

• Minimum 2 years of experience in purchasing and procurement – required

• Bachelor’s degree in business, supply chain, or relevant field – preferred

• Work history showing progressive responsibility and willingness to accept additional projects or challenges

• Ability to achieve forklift certification - required

ADDITIONAL QUALIFICATIONS

• Excellent verbal and written communication skills

• Strong aptitude with numbers with effective analytic skills, high attention to detail and organizational skills

• Demonstrates initiative; adept at forward thinking and planning

• Works and executes effectively as part of a team. Communicates effectively and well with individuals at all levels across the business

• Proficiency with computer and office equipment and ability to execute core programs (inventory systems, Microsoft Office Suite, etc.) – required

• Ability to pass federal and state background checks

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The work environment characteristics and physical demands described here are representative of those an employee encounters, while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Office environment that requires extended time sitting, walking, and standing. Ability to carry up to 50lbs for up to a distance of 100ft may be required. This position requires flexibility to work in various temperature conditions, including cooler or warmer environments, depending on the work setting. Employees may be expected to work both indoors and outdoors, where environmental conditions can vary based on seasonal weather or site-specific factors. Daily on-site attendance is required.

ACREAGE HOLDINGS CODE OF CONDUCT

All employees are expected to represent the values and maintain the standards contained in the Acreage Holdings, Inc. Code of Conduct.

CHANGES TO THIS JOB DESCRIPTION

The Company may amend this job description in whole or part, at any time, without notice based on business needs.

E-Verify Participation Notice

This Employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

What is E-Verify? E-Verify is an internet-based system that compares information from and employee’s Form I-9, Employment Eligibility Verification, to data from the U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility.