Administrative Assistant

Job Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong computer skills and have experience in office management, providing exceptional customer service, and supporting various administrative functions. This role is essential for ensuring the smooth operation of our office and will involve a variety of tasks that require excellent communication and organizational skills.

Responsibilities

• Manage front desk operations, including greeting visitors and handling inquiries
• Operate multi-line phone systems to assist with incoming calls and customer support
• Maintain organized filing systems for documents and records
• Perform data entry tasks with accuracy and attention to detail
• Assist with calendar management, scheduling appointments, and coordinating meetings
• Utilize Microsoft Office and Google Workspace for document creation, proofreading, and correspondence
• Provide clerical support including typing, filing, and other administrative duties as needed
• Support bookkeeping tasks using QuickBooks or similar software when required
• Demonstrate excellent phone etiquette while managing customer interactions
• Ensure a clean and organized office environment conducive to productivity
• Reconcile bank statements
• Make tax payments

Requirements

• Proven experience in an administrative role or similar position
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Familiarity with QuickBooks is a plus
• Strong organizational skills with the ability to manage multiple tasks efficiently
• Excellent written and verbal communication skills; bilingual candidates are encouraged to apply
• Experience with front desk operations or as a dental/medical receptionist preferred
• Strong typing skills with attention to detail for proofreading documents
• Ability to work independently as well as part of a team in a fast-paced environment
• Solid time management skills to prioritize tasks effectively
• Previous experience in customer service or support roles is highly desirable

If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Administrative Assistant.

Job Type: Full-time

Pay: $13.00 - $18.00 per hour

Expected hours: 35 – 45 per week

Work Location: In person

Salary : $13 - $18