Human Resources Coordinator

We are looking for a detail‑oriented HR Coordinator to join our team. This is a hands‑on, highly collaborative position where you’ll partner closely with HR, Payroll, and Benefits. If you enjoy variety, value discretion, and take pride in making day‑to‑day operations run smoothly, this role offers an exciting opportunity to grow your HR career.

Position Summary:

Provides administrative and operational support to Vice President (VP), Benefits and direct reporting groups. This role is strategic, confidential and integral to executive and department efficiency and organizational effectiveness and includes priorities like but not limited to the following:

Responsibilities/Duties:

Benefits Department – Health, Life & Disability or Retirement

• Execute administrative tasks related to the above benefit plans for active participants like audits, QMCSO, third party vendor or internal billings, cost aggregation or other tasks as assigned.
• Support routine day-to-day activities related to inquiries from participants, divisional HR or third party vendors, support enrollment windows, leave of absence billings, etc.
• Navigate multi-platforms (bswift, Vanguard, ADP Lyric) to support employee inquiries and troubleshoot benefits processes. Coordinates stakeholders to obtain solutions.
• Assist in creating, disseminating or coordinating communications related to key disclosures, enrollment opportunities or educational events, etc., as assigned
• Support other projects like vendor implementations, merger & acquisitions, as required

Payroll Department

• Prepare, process, and validate weekly and semi-monthly payroll for assigned paygroups, liaising with external payroll vendor. Ensure accuracy and timely delivery.
• Navigate multi-platform (ADP Lyric and Manage Time) to support field HR, manager, employee inquiries and troubleshoot.
• Responsible for the accurate preparation, documentation, distribution and reconciliation of payroll and the administration of the payroll system.
• Reviews the computation of pay and associated deductions for accuracy.
• Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll; understands and follows applicable provisions.
• May coordinate payroll processing with an outside service provider.
• Responds to and resolves any inquiries regarding paychecks or payroll reporting.
• Ensures payroll issues are escalated and resolved promptly.

Human Resources Department

• Provide administrative support in recruiting, employee and labor relations, compensation, training, annual reporting and regulatory compliance (e.g. (EEO), employee record management and special activities as assigned.
• Coordinate and support the full-cycle selection process for both hourly and salaried positions, including job postings, applicant sourcing, screening, interview scheduling, pre-employment assessments, and maintenance of recruiting and candidate files.
• Process and maintain HR-related personnel records, ensuring accuracy, confidentiality, and compliance. Ensure timely updates and proper file management in accordance with record retention requirements.
• Support onboarding and offboarding activities like preparing applicable paperwork, coordinating orientation sessions, and exit documentation, and ensuring timely entry of records in HR systems.
• Conduct various internal audits related to HR processes, employee records, and compliance requirements; assist with corrective actions as needed.
• Respond to routine employee questions related to HR policies, benefits, and procedures, escalating complex issues when appropriate.
• Assist in ensuring all HR administrative activities are performed in compliance with applicable employment laws, regulations, and company policies.

Corporate Office & Executive Administrative Support

• Serves as primary back up of front desk as needed.
• Assists with planning and coordinating office-wide facilities maintenance, equipment installations, and other projects with internal and external stakeholders
• Schedule meetings and appointments to include internal and external attendees, meeting space, catering, as needed
• Completes expense reports and processing or tracking of invoices, as needed
• Other duties may be assigned

Qualifications:

• Minimum of 1-2 years general experience in one or more areas benefits, payroll or human resources. College degree, in Human Resources or related field desirable; PHR certification plus. Recent graduates are encouraged to apply.
• Working knowledge of federal and state employment laws desirable.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive confidential information with discretion..
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Self-motivated and proactive to make improvements in systems and procedures
• Experience with ADP Lyric, plus.
• Demonstrated high level of proficiency in Microsoft Windows environment with an emphasis on Word, Outlook, PowerPoint and Excel. Demonstrated ability to learn new software programs or databases quickly.

Benefits and Pay

• Job Type: Full time, in office
• We offer a full complement of benefits that include health, life and disability insurance, a flexible spending account for health care and dependent day care expenses as well as retirement benefits that include 401(k) savings and pension.
• Rate: In accordance with applicable pay transparency laws, the salary range for this position is $60,000 - $80,000. Final compensation will be determined based on factors such as experience, education, qualifications, and other job-related criteria. This pay range is provided to ensure transparency and compliance with local, state, and federal regulations.
• Job Type: Full time
• For a full list of benefits please visit: www.hendrickson.com/benefits

*This is not a comprehensive list of duties. Duties may change without notice in management’s sole discretion. The Boler Company is an at-will employer, each employee is free to resign at any time, just as The Boler Company is free to terminate employment at any time without cause or notice.

The Boler Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Join Our World-Class Workforce | The Boler Company