Records Technician (Full-Time)

Plainfield Police Department

Contact Information

Address

Plainfield Police Department

14300 S. Coil Plus Drive

Plainfield, IL 60544

Website

• www.plainfieldil.gov/services/jobs
  
  

Phone

• 815-267-7234
  
  

Email

• anovak@plainfieldpd.com
  
  

Position Information

Application Deadline

• Until Filled
  
  

Salary

• Pay Range: $24.92 - $33.65/hour
  
  

Anticipated Starting Salary: $24.92 - $29.29/hour, dependent on experience and qualifications

The Village of Plainfield offers a benefits package that includes, but is not limited to:

• IMRF (Illinois Municipal Retirement Fund)
• Deferred Compensation Investment Plans
• Flexible Spending Accounts
• Employee Assistance Program
• Additional Voluntary Benefits
• Vacation and Sick Time Accruals
• Holidays off
• Service Awards
• Medical, Dental, and Vision Plans
  
  

Sworn

• 64
  
  

Population

• 50,000
  
  

Position Details

Principal Duties And Responsibilities

• Searches and retrieves information from files, computer records, and other documents in response to specific requests from local agencies.
• Reviews, processes and scans all documentation provided to Records to PremierOne Records Management System.
• Completes the annual destruction of records pursuant to the Local Records Retention Act.
• Receives and processes requests for reports and information under the Freedom of Information Act, determining whether the information is eligible for release, compiling the requested information, redacting exempt information, assessing proper fees, and distributing the information to the requestor.
• Respond to inquiries from attorneys, government agencies, the public, and internal staff regarding FOIA requests.
• Reviews and screens solicitor permit requests for completeness and accuracy before forwarding to Command staff for approval.
• Receives and carries out Orders of Expungements and Record Seals issued by the court. In addition, any newly state mandated automatic expungements that are to be completed with or without a court order.
• Maintains logs and other records controls to assure tracking of case files
• Answers phone calls for the department and responds to a variety of requests for information concerning records and department functions and policies.
• Provides direct customer service to the public at the service window, or telephone, by staffing the service window according to scheduled hours.
• Receives payments of fines and fees from the public, receipts those payments, and transfers the payments to the Village Management Services Department.
• Assists with fingerprinting individuals as needed, utilizing the paper fingerprint cards.
• Assigns court dates and makes legal notifications to offenders, the Department's Court Section, and the Will County Court.
• Researches, collects, analyzes, evaluates and compiles data from a variety of sources to discover patterns, trends, and changes in criminal activity.
• Generates various reports on crime trends and patterns while utilizing various software and databases to analyze and interpret crime data.
  
  

Scheduling

• The position involves regular scheduled hours, normally Monday through Friday.
• In addition, hours may be extended in the event of emergency, disaster, employee shortage, workload, or work-in-progress.
  
  

Skills, Knowledge And Abilities

• Requires skills in organization, scheduling, and written and verbal communication. This involves use of computer hardware and software; knowledge of Department policies and procedures; ability to plan, organize, develop, and supervise specific work orders or installation of equipment.
• Requires ability to prepare and maintain accurate reports and records of assigned section activity and equipment.
  
  

Physical Demands/Essential Functions

• Have hearing correctable to levels below 35 dB and in the 500-3,000Hz frequency range; and sight correctable to 20-20.
• Walk, stand or sit for long periods of time.
• Operate required equipment with necessary finger dexterity.
• Read, comprehend, and speak English and be able to demonstrate twelfth grade reading skills.
• Use a computer and all applicable software programs.
• Use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to a problem.
• Prioritize competing demands and deal with the unexpected; Complete tasks on time or notify appropriate person of an alternate plan.
  
  

Minimum Education, Experience And Certification Requirements

• Two-year certificate from college or technical school, or equivalent related experience
• Knowledge of database and/or records management software and proficient with Microsoft Office software
• Valid Illinois Driver's License
• Should possess or be able to obtain LEADS (Law Enforcement Agencies Data Systems) certification within the first 3 months of employment
• Previous experience with FOIA processing is preferred, but not required.
  
  

How To Apply

Applications can be found our website:

www.plainfieldil.gov

AND

Can Also Be Picked Up At

Village Hall

8:00 AM - 4:30 PM

Monday - Friday

Applications will be accepted until the position is filled.

Resumes With Applications Can Be Sent To

humanresources@goplainfield.com

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