Assistant Business Office Manager - Long Term Care

General Purpose:
Assist the Business Office Manager in the overall functioning of the Business Office.

Essential Job Functions:
This facility expects their employees to promote an atmosphere of teamwork with other employees and hospitality and comfort for its residents. Therefore, the following list of duties is not all-inclusive:

• May perform or assist with the performance of payroll input and hours calculation, answer telephones, ancillary input, receipt of resident account deposits and payments, and processes of accounts payable.
• Strong knowledge with coding: ICD-9, HCPC’s, CMS-1500 and UB-04 forms used in billing.
• Work with or support Business Office Manager and consultants in planning all aspects of Business Office functions to include interface with all other disciplines and departments.
• Will support the Business Office Manager in collections of outstanding balances billed and due which includes AHCCCS, Medicare, commercial Insurance and Private Party Payment.
• Fill in as Business Office Manager as needed with limited or full authority as needed.
• Support and assist Business Office Manager with State, Federal and Company standards, to include alerting management to potential non-compliance issues and the preparation of correction plans.
• Make bank deposits as requested.
• Receive and receipt private, resident portions and Medicaid payments on residents’ bills.
• Assist with end of month packet procedures such as: charge journals, cash receipts including RAs, bank reconciliation, preparation of Resident Trust Fund Accounts for closing and allocation of interest to the proper accounts.
• Assist Office Manager in maintaining a clean, safe, and sanitary work environment.
• Maintain accuracy and efficiency in all work performed.
• Prepare disbursement checks for payment of expenditures approved by Administrator, maintaining and updating daily, the facility’s check register.

Other Duties:

• Attend in-service education programs in order to meet facility educational requirements.
• Be familiar with Standard Precautions, Exposure Control Plan, Fire Drill and Evacuation Procedures and know how to use the information.
• Maintain confidentiality of resident and facility records/information.
• Protect residents from neglect, mistreatment, and abuse.
• Protect the personal property of the residents of the facility.
• Others as directed by the supervisor or administrator.

Minimum Qualifications:

• PointClickCare experience preferred.
• Must have computer skills to enter and track the status of claim adjudication.
• Organized and detailed in work performance.
• Medical terminology skills preferred.
• Good communication skills with excellent self-discipline and patience.
• Genuine caring for and interest in elderly and disabled people in a nursing facility.
• Comply with the Residents’ Rights and Facility Policies and Procedures.
• Perform work tasks within the physical demand requirements as outlined below.
• Perform Essential Duties as outlined above.