What are the responsibilities and job description for the Transportation / Equipment Fleet Manager position at The Bay Family of Companies?
Description
The Transportation/Fleet Manager is the process owner for the vehicle and equipment lease programs, FMCSA compliance, and the Transportation Management System. This includes responsibility for managing and/or performing reviews of: TMS software system performance, vehicle leases, agreements, contract terms and conditions, including service contracts, making sure that they comply with the business needs/policies as well as federal and state laws, then shall submit contracts to management with recommendations and for further review and/or appropriate signatures.
Essential Duties And Responsibilities
Education and Experience:
The Transportation/Fleet Manager is the process owner for the vehicle and equipment lease programs, FMCSA compliance, and the Transportation Management System. This includes responsibility for managing and/or performing reviews of: TMS software system performance, vehicle leases, agreements, contract terms and conditions, including service contracts, making sure that they comply with the business needs/policies as well as federal and state laws, then shall submit contracts to management with recommendations and for further review and/or appropriate signatures.
Essential Duties And Responsibilities
- Lead the Transportation Management System team
- Main point of contact with Transportation Management System (TMS) provider for issues that arise
- Manages research, pricing reviews, and negotiations with TMS provider to carriers
- Resolves billing disputes and freight claims with carriers
- Leads the process of in-fleeting and de-fleeting vehicles and forklifts including registration and licensing
- Leads the Electronic Logging Device (ELD) program, vehicle tracking, establishes drivers and users in the database, provide technical assistance/training, monitoring reporting, and makes recommendations to improve performance/compliance
- Reviews policies to ensure they meet the Company’s guidelines and policies and ensure compliance with government rules and regulations and file paperwork in support of this compliance
- Performs routine contract review and administration duties
- Leads deployment of new transportation technology projects
- Receives and responds to carrier calls and works with divisions to set up additional carrier options
- Quickly and efficiently communicate to internal and external customers to resolve problems
- Manage vehicle/equipment leases, GeoTab, fuel card, and vehicle/equipment maintenance/PM programs as well as assisting divisions with sourcing of maintenance facilities
- Oversees FMCSA program for Corporation. Provides awareness to management on non-compliance issues.
- Involved with the freight carrier and vehicle insurance programs and assists with making coverage recommendations.
- Other duties as assigned
Education and Experience:
- Degree in business, logistics, or related field required.
- 2 or more years of previous experience with contract administration, required
- 3 or more years Transportation Management Software experience, required
- Experience managing a large fleet including trucks, trailers, sales vehicles, and forklifts, strongly preferred
- 3-5 years of prior supervisor experience, preferred
- Ability to quickly build trust and professional relationships with internal and external customers
- Health benefits to include medical, dental and vision insurance. A wellness program with incentives.
- Financial security with a 401(k) with a generous company match, a Health Savings Account option, and life & disability insurance for unexpected events.
- Work-Life balance supported by a generous amount of paid time off and holidays to recharge.
- Additional perks include employee discounts, company events and recognition programs.