Payroll Clerk

Job Title: Payroll Clerk

Department: Human Resources

Reports To: Human Resource Director

FLSA Status: Non-Exempt

Summary: We are seeking a detail-oriented and reliable Payroll Clerk to process bi-weekly payroll and assist HR in maintaining Payroll software.  The ideal candidate will also provide support to the HR Director and other HR employees.  

Essential Duties and Responsibilities:

• Process biweekly payroll accurately and within established deadlines
• Review employee timecards, and payroll-related documentation
• Maintain employee payroll records and ensure data accuracy with payroll and HR systems
• Process new hires, terminations, pay rate changes, direct deposit updates, and payroll garnishments
• Prepare payroll reports for management, and auditing purposes
• Assist with new hire onboarding processes and procedures
• Respond to employee inquiries regarding pay, deductions, taxes, benefits, and leave requests and balances
• Verifies insurance billing statements and ancillary insurance statements for accuracy, make statements are paid timely.
• Reconciles payroll accounts to general ledger and assist with month-end year-end processes.
• Maintain confidentiality of sensitive employee and payroll information
• Other duties as assigned.

Qualifications

Required

• High school diploma or equivalent
• Minimum of 2 years of payroll processing experience
• Working knowledge of payroll principles, wage and hour laws, and payroll tax laws
• Strong attention to detail and accuracy
• Proficiency in Excel
• Ability to handle confidential information with discretion
• Strong organization, analytical, and problem-solving skills
• Excellent verbal and written communication skills

Knowledge, Skills, and Abilities

• Knowledge of payroll processing procedures
• Experience with payroll software such as Paycom or similar systems
• Strong data entry and reconciliation skills
• Ability to prioritize multiple tasks and meet deadlines
• Excellent customer service skills
• Ability to identify discrepancies and resolve issues independently

Physical Requirements

• Prolonged periods of sitting and working on a computer
• Ability to occasionally lift and move files or materials up to 15 pounds

Work Environment

This position operates in a professional office environment