Administrative Assistant/Credit

Summary: Assist Credit Administrator with the preparation of loan committee meetings, and monthly loan officer meetings.  Provide clerical support for loans made by Credit Administrator and to the Special Asset Department.  Prepare and distribute correspondence related to collections/bankruptcy process.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Assist with loan packet submissions for Senior Loan Review (SLR) and Executive Loan Committee (ELC).  Organize and correct packets as needed on a weekly basis.
• Document and distribute all approved loan requests from SLR/Credit Administration.
• Process, balance, and maintain files for recovery on charged off accounts.  Submit charged off accounts to collections or legal counsel for recovery efforts.
• Research bankruptcies on bank customers.  Process and submit forms relating to bank’s security position and/or provide legal counsel with necessary documentation.  Document and track judgments.
• Submit reports and other data for Bank audits and regulatory examinations.
• Track exceptions to loan policy as well as other data from SLR/ELC as deemed necessary by Credit Administration.
• Assist with loan clerk duties for senior lending officers when necessary.

Competencies: To perform the job successfully, an individual should demonstrate the following competencies:

1. Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.

1. Technical Skills – Assesses own strengths and weaknesses; pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others.

1. Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions. Demonstrates group presentation skills.

1. Written Communication - Writes clearly and informatively; Able to read and interpret written information.

1. Ethics - Treats people with respect and consideration regardless of their status or position; Keeps commitments; inspires the trust of others; Works with integrity and ethically; Upholds organizational values.

1. Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.

1. Professionalism – Approaches others in a tactful manner; reacts well under pressure; accepts responsibility for own actions; follows through on commitments.

1. Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: Bachelor’s degree from a four year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.

Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.