Accounts Payable Bookkeeper

Company Overview

The BAM Companies (BAM) began in 2010 in the United States. Affectionately referred to as the “BAMFAM” by its employees, the company is dedicated to a positive employee experience for its growing team of employees in The Philippines. A property management company focused on achieving maximum benefit for residents, owners, and investors, BAM always acts with a focus on its core values of: Growth, Fun, Family, and Work-Life Balance. In utilizing industry knowledge, the strengths of the team, and market expertise, BAM is a company that knows how to succeed! We encourage you to join this winning team, and grow with us.

Job Summary

The Accounts Payable (AP) Bookkeeper is a mid-level, specialized role responsible for the end-to-end accounts payable cycle for our portfolio of apartment communities across the US Midwest. Working directly with our US-based accounting team, you will ensure the financial integrity of our property operations by managing high-volume utility accounts, reconciling vendor statements, and executing weekly payment runs.

This is a full-time remote position based in the Philippines, operating strictly on Eastern Standard Time (EST) to ensure real-time collaboration with our on-site property managers and US vendors.

Duties and Responsibilities

• Full-Cycle AP Management: Execute the daily processing of invoices, ensuring accurate coding to the appropriate property and General Ledger (GL) accounts.
• Utility Management: Oversight of all property utility accounts (water, electricity, gas, trash), ensuring timely payments to prevent service interruptions for residents.
• Vendor Statement Reconciliations: Perform monthly audits of vendor statements to identify discrepancies, missing invoices, or overpayments.
• Weekly Payment Processing: Prepare and facilitate weekly check runs, ACH transfers, and wire payments in accordance with company cash flow policies.
• Property Team Liaison: Act as the primary point of contact for on-site Property Managers regarding invoice approvals and budget inquiries.
• Vendor Relations: Maintain professional communication with US-based vendors to resolve billing disputes and update payment information.
• Expense Compliance: Verify that all invoices have appropriate backup documentation and have been approved by the designated department head.
• 1094/1099 Maintenance: Assist in maintaining accurate vendor W-9 records to ensure seamless year-end tax reporting.
• Intercompany Allocations: Manage the allocation of shared costs across multiple apartment communities as directed by the Controller.
• Financial Software Management: Maintain clean and organized digital records within the property management software (e.g., Yardi, AppFolio, or RealPage).
• Accrual Support: Assist the accounting team during month-end closing by identifying unbilled expenses and preparing accrual entries.
• Process Improvement: Identify opportunities to streamline the AP workflow, specifically regarding automated invoice entry and paperless filing.
• Audit Readiness: Provide supporting documentation for internal and external audits as requested.
• Communication: Participate in daily/weekly EST-timezone stand-up meetings to report on payment statuses and pending items.

Education and Experience

• Education: Preferably an Associate degree or vocational certificate in Bookkeeping
• Experience: At least 2-4 years of solid experience in Accounts Payable, preferably within the US Real Estate or Property Management industry.
• Shift Flexibility: Proven ability to work 100% on Eastern Standard Time (EST) (typically 9:00 PM – 5:00 AM PHT).
• Software Proficiency: Advanced knowledge of US-centric property management software (Yardi, AppFolio, Entrata, or Buildium) and Microsoft Excel.
• Communication Skills: Excellent verbal and written English skills, with the confidence to handle phone inquiries with US vendors and stakeholders.
• Analytical Skills: High attention to detail with the ability to spot errors in complex utility billings and multi-page vendor statements.
• Home Office Setup: A stable, high-speed internet connection and a quiet, professional workspace suitable for graveyard shift operations. The company provides a small stipend for internet and a technology set-up which will be provided to the employee within their first two weeks of employment.

Benefits

BAM offers a comprehensive benefits package that includes some out-of-the-box choices, but things being different and that challenge conventional wisdom is how we always operate.

• Paid Time Off - Upon starting each employee already will be able to enjoy all 15-and-a-half paid holidays that BAM observes! On top of that, when each employee hits their 180th day, we drop 88 hours of PTO into each person’s account. That only goes up on the employee’s first BAM-iversary when we add another 120 hours into each person’s bank.
• Traditional Medical and Health Benefits - We all need them, and BAM provides them at a bargain! Each year the company chooses to contribute a larger portion of the total benefits cost in an effort to not raise the employee’s contribution and lower it if possible. This package includes: medical, dental, vision, voluntary life, short-term disability, long-term disability, and a small pet benefit option.
• Company Culture - BAM strives to have and succeeds in always having the small company feel. You will never be a number, and will always be valued. We live out our values: (1) When People Grow, BAM Grows, (2) Loyal, Loving Family, (3) Fun, Quirky Spirit, and (4) Work Hard, Play Hard, WIN!
• Personal & Professional Development - BAM pays for unlimited access to MytrueU which is a site that aggregates incredible community leaders and asks them to share their lessons learned, in order to enrich others.
• Events - BAM spares no expense in order to plan events for the entire company. No matter where the employee is working, we ensure that everyone in The Philippines can get together and live out our Core Values.

Position Type/Expected Hours of Work

This is a full-time position, Monday - Friday.

Communication Release

By applying for this position or showing interest to a team member, you agree to receive emails and text messages from Barratt Asset Management, LLC (The BAM Companies). If you want to stop receiving these communications, you can respond to a team member's call or message and request to be unsubscribed, which will then end the communication from us.