What are the responsibilities and job description for the State Administrative Assistant position at The Bair Foundation?
YOUR JOB
As an Administrative Assistant, you will provide essential administrative and clerical support to ensure the smooth day-to-day operations of the office. You will serve as a first point of contact for staff, families, and partners while supporting compliance, documentation, and organizational needs. Through attention to detail, professionalism, and teamwork, you will help ensure services are delivered efficiently and in alignment with the mission and values of The Bair Foundation.
Location: Any South Carolina Office (Greenville, Charleston, or Columbia)
Part Time: 20 hours per week
WHO WE ARE
Founded in New Wilmington, Pennsylvania in 1967, The Bair Foundation is a Christian non-profit ministry serving children and families. We have provided quality care and services to children, youth, and families through a myriad of effective community-based services. Today, The Bair Foundation provides services in multiple states across the country. Our programs are child-centered, family-focused, strength-based, and culturally competent, making a meaningful and lasting impact on the children and families we serve. We strive to touch lives and create a better future.
WHAT YOU’LL DO TO MAKE AN IMPACT
- Be the First Connection – Greet visitors, answer and screen incoming calls, and provide timely assistance to staff, families, and community partners.
- Keep Operations Moving – Support daily office functions including scheduling, copying, scanning, mailing, and general clerical tasks.
- Support Compliance & Records – Assist with maintaining electronic records, reports, and tracking systems in accordance with regulatory and agency requirements.
- Organize with Purpose – Help maintain an organized, professional office environment and ensure supplies and equipment are stocked and functional.
- Support Teams – Assist supervisors and staff with projects, reporting, and administrative coordination.
- Protect Privacy – Maintain confidentiality and handle sensitive information with professionalism and care.
WHAT PUTS YOU AHEAD
- Previous administrative or office support experience
- Experience supporting human services, healthcare, or nonprofit environments
- Strong customer service and interpersonal skills
- Experience working with electronic record or database systems
This is not a complete job description. Full details to follow.
- Education: High school diploma or GED
- Requirements: Proficiency with Microsoft Office and basic office technology
- Strong organizational, communication, and time-management skills
- Ability to manage multiple tasks while maintaining attention to detail