What are the responsibilities and job description for the Commercial Facilities Maintenance Coordinator position at The Azarian Group, L.L.C.?
Location
Midland Park, NJ (100% On-Site) Job Type: Full-Time
About Us
The Azarian Group, L.L.C. specializes in the management, development, and leasing of shopping centers, office buildings, and residential mixed-use properties. This is a full-time, in-person role in Midland Park, NJ. No remote work.
Position Summary
We are seeking a highly organized, detail-oriented Facilities Maintenance Coordinator
to oversee and manage maintenance operations across our commercial property portfolio. The role is strictly administrative - responsible for receiving maintenance requests and coordinating vendors, tracking work orders, managing service schedules, and ensuring maintenance issues are resolved efficiently and professionally throughout our commercial retail properties.
Key Responsibilities
Work Order & Maintenance Coordination
- Receive, log, and track maintenance requests from tenants and property management
- Dispatch and coordinate third-party vendors and contractors
- Maintain accurate maintenance records and documentation
Vendor Management
- Source and onboard qualified vendors and service providers
- Review invoices for accuracy
- Maintain and track preventative maintenance schedules
- Coordinate recurring services and maintenance contracts
- Ensure properties remain compliant with local regulations
Tenant & Internal Communication
- Serve as primary point of contact for maintenance-related communication
- Provide status updates to tenants and internal team members
- Ensure a high level of professionalism and responsiveness
General Administrative
- Back up to answering incoming phone calls and greeting walk-ins
- Digital filing
- Data Input
Qualifications
- Experience in commercial property management, facilities coordination, or operations administration
- Strong organizational, written and verbal communication, and multitasking skills
- Proficiency in Microsoft Office 365, especially Excel, Word, OneNote, and Outlook
- Ability to prioritize and manage multiple properties simultaneously
Important Clarification
This position is administrative and coordination-focused. It DOES NOT involve performing physical repairs or maintenance work.