Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and visitors alike. Your energetic approach will help foster a productive and welcoming environment. The ideal candidate is proactive, detail-oriented, and possesses excellent communication skills, ready to handle a variety of administrative tasks with enthusiasm and professionalism. This paid position offers an exciting opportunity to develop your office management skills while contributing to our vibrant team.

Duties

• Manage front desk responsibilities, greeting visitors and directing them appropriately with friendly professionalism
• Operate multi-line phone systems, answer inquiries, and route calls efficiently using proper phone etiquette
• Perform data entry and maintain accurate filing systems both digitally and physically, including document proofreading for clarity and accuracy
• Coordinate calendar management for staff, scheduling appointments, meetings, and reminders using Google Workspace or Microsoft Office tools
• Handle clerical tasks such as photocopying, scanning, mailing, and organizing office supplies to ensure a well-stocked workspace
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Provide exceptional customer service by assisting clients or patients in person or over the phone, ensuring their needs are met promptly

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Bilingual abilities are highly desirable to communicate with diverse clients and team members
• Experience with office management procedures including filing systems, data entry, and document proofreading
• Knowledge of medical or dental receptionist duties is a plus, along with personal assistant experience for comprehensive support capabilities
• Demonstrated ability to handle multi-line phone systems and maintain professional phone etiquette at all times
• Strong time management skills to juggle multiple responsibilities efficiently while maintaining attention to detail

Join us as an Administrative Assistant and become an essential part of our energetic team! Your dedication will help streamline operations, enhance customer experiences, and contribute to our ongoing success. We value proactive individuals who thrive on organization, communication, and delivering top-tier support every day.

Pay: From $17.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Preferred)

Experience:

• Desktop administration: 1 year (Required)

Work Location: In person

Salary : $17