What are the responsibilities and job description for the Summer Camp Operations Coordinator (Administrative Lead) – Seasonal position at The Art Farm NYC?
Position Overview:
Summer Camp Operations Coordinator (Administrative Lead) – Seasonal
Upper West Side & Upper East Side, NYC
Monday–Friday | 7:30 AM – 1:00 PM
Mid-June – Mid-August 2026
$20/hour
Seasonal / Temporary (Full-Time Hours)
Upper West Side & Upper East Side, NYC
Monday–Friday | 7:30 AM – 1:00 PM
Mid-June – Mid-August 2026
$20/hour
Seasonal / Temporary (Full-Time Hours)
About the Role
Join a fast-paced, high-energy NYC summer camp as the Operations Coordinator (Administrative Lead)—the central point of contact for families, staff, and daily camp operations.
This role is ideal for someone highly organized, detail-driven, and confident managing logistics, communication, and administrative systems in a dynamic environment.
What You’ll Do
Front Desk & Family Experience
- Serve as the primary point of contact for parents (in person, phone, email)
- Manage daily check-in/check-out and ensure a smooth, efficient arrival process
- Support add-on services (lunch, merchandise, extended care)
- Maintain a polished, professional, and welcoming presence
Enrollment & Administration
- Manage registrations, rosters, and attendance using camp software (e.g., Amilia)
- Maintain camper records, medical forms, and compliance documentation
- Track enrollment updates and ensure all records are accurate and audit-ready
- Prepare daily and weekly reports
Communication & Coordination
- Manage camp inbox and phone lines with timely, professional responses
- Partner with Camp Director on daily priorities and execution
- Support internal communication (staff updates, newsletters)
- Coordinate across teams to ensure smooth daily operations
Operations & Logistics
- Assist with daily setup, materials, and supplies
- Coordinate weekly orders (lunch, supplies, inventory)
- Track and distribute merchandise and camp materials
- Provide general administrative support (printing, filing, organization)
- Step in to support evolving operational needs
What You Bring
Required
- Bachelor’s degree
- Full availability from mid-June through mid-August
- Strong organizational and multitasking skills
- Professional communication and customer service mindset
- Ability to manage multiple systems (email, spreadsheets, registration platforms)
Preferred
- Experience in administration, operations, office management, or camp settings
- Experience with registration or CRM systems (e.g., Amilia)
- Strong attention to detail and follow-through
- CPR/First Aid certification (or willingness to obtain)
Important Requirements
- Must meet all New York State Department of Health requirements for summer camp administrative leadership roles, including applicable age eligibility criteria
- Employment is contingent upon successful completion of background checks and required clearances
Why Join Us
- Gain hands-on leadership and operations experience
- Build transferable skills in administration, logistics, and customer experience
- Work closely with leadership in a collaborative, team-oriented environment
- Play a key role in delivering a seamless camp experience for families
Apply Today
If you’re organized, proactive, and thrive in a fast-paced environment, apply now to be a key part of a successful summer camp team.
Posted Range: Starting from USD $20.00/Hr.Salary : $20