What are the responsibilities and job description for the Administrative Assistant- Chula Vista position at The Arc of San Diego?
Join Our Passionate Team at The Arc of San Diego!
Are you ready to make a real difference in the lives of children and adults with disabilities? At The Arc of San Diego, we are the largest and most comprehensive provider of services in San Diego County, and we’re looking for dedicated individuals like you to join our diverse and dynamic team.
We believe in putting people first and creating meaningful days for our clients and each other. If you’re passionate about empowering others to live their most fulfilling and independent lives, and you’re excited about professional growth and continuous learning, we want you on our team!
Join Our Team as an Administrative Assistant I!
We’re currently hiring an Administrative Assistant I to be the welcoming face of our Day Program Center, in Chula Vista. In this vital role, you’ll greet clients, staff, and visitors with professionalism and warmth, while providing essential administrative support to keep our center running smoothly. You’ll work closely with leadership to ensure accurate data entry and system management that supports our mission.
Location: Chula Vista
Hours: Mon- Fri 8:30-4p
Pay: The pay for this position is $20.00 to $20.65.
Who You Are:
Our goal is to provide a work environment free from discrimination, harassment, and retaliation as well as other disrespectful or other unprofessional conduct based on any protected class or any combination of two or more protected classes: race (including natural hairstyles and hair texture), color, religion (including religious dress and grooming practices), national origin (including language use restrictions), age (40 and over), legally protected medical condition (including cancer and AIDS/HIV), physical or mental disability, marital and domestic partner status, sex (including sex stereotypes and pregnancy, childbirth and related medical conditions), sexual orientation, reproductive health decision making, ancestry, genetic information/ characteristics, gender, gender identity, gender expression, transgender, military and veteran status, known status as a victim of domestic violence, sexual assault, stalking or of certain violent crimes, or whose covered family member is a homicide victim, enrollment in a public assistance program, off duty and off-site cannabis use or any other characteristic or activity protected by law.
We also prohibit discrimination, harassment, retaliation, disrespectful or unprofessional conduct based on the perception that anyone has any of the above characteristics or is associated with a person who has or is perceived to have any of those characteristics.
The Arc of San Diego is a federal subcontractor and shall abide by the requirements of 41 CFR 60-1.4(a), 60- 300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals on their race, color, religion, sex, sexual orientation, gender identity or national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
The Arc of San Diego will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified candidates with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If candidates need assistance to perform their job duties because of a physical or mental condition, they should contact their Supervisor or Human Resources.
Are you ready to make a real difference in the lives of children and adults with disabilities? At The Arc of San Diego, we are the largest and most comprehensive provider of services in San Diego County, and we’re looking for dedicated individuals like you to join our diverse and dynamic team.
We believe in putting people first and creating meaningful days for our clients and each other. If you’re passionate about empowering others to live their most fulfilling and independent lives, and you’re excited about professional growth and continuous learning, we want you on our team!
Join Our Team as an Administrative Assistant I!
We’re currently hiring an Administrative Assistant I to be the welcoming face of our Day Program Center, in Chula Vista. In this vital role, you’ll greet clients, staff, and visitors with professionalism and warmth, while providing essential administrative support to keep our center running smoothly. You’ll work closely with leadership to ensure accurate data entry and system management that supports our mission.
Location: Chula Vista
Hours: Mon- Fri 8:30-4p
Pay: The pay for this position is $20.00 to $20.65.
Who You Are:
- A detail-oriented self-starter who thrives working independently
- Comfortable asking for guidance and collaborating with others
- Friendly, organized, and ready to make a difference every day
- Performs receptionist duties, including promptly and professionally answering multiline telephones and interacting with clients, employees and visitors.
- Provides secretarial/clerical support including typing, filing, taking meeting minutes, scheduling and preparing meeting space, etc.
- Assists in the completion of departmental tasks and organization; including, but not limited to: data entry, coding invoices and processing check requests.
- Processes and distributes mail; sorts documents alphabetically and according to content, dates, significance, ensuring and maintaining confidentiality. 5. Maintains office supplies and PPE, including ordering, issuing and tracking.
- Entering client service hours across multiple platforms for payroll and billing
- 6 months, prior experience in administrative support within an office setting
- Confidence navigating both digital systems and manual processes
- A customer service mindset with a heart for advocacy
- High school diploma or GED
- Proficiency in Microsoft Word and Excel
- A valid CA driver’s license and clean driving record
- Reliable access to a vehicle with working seatbelts for client transport
- Have experience working with individuals with intellectual and/or developmental disabilities
- Are familiar with Therap or other electronic case management systems
- Understand SDRC referral and funding procedures
- Speak multiple languages (especially English and Spanish)
Our goal is to provide a work environment free from discrimination, harassment, and retaliation as well as other disrespectful or other unprofessional conduct based on any protected class or any combination of two or more protected classes: race (including natural hairstyles and hair texture), color, religion (including religious dress and grooming practices), national origin (including language use restrictions), age (40 and over), legally protected medical condition (including cancer and AIDS/HIV), physical or mental disability, marital and domestic partner status, sex (including sex stereotypes and pregnancy, childbirth and related medical conditions), sexual orientation, reproductive health decision making, ancestry, genetic information/ characteristics, gender, gender identity, gender expression, transgender, military and veteran status, known status as a victim of domestic violence, sexual assault, stalking or of certain violent crimes, or whose covered family member is a homicide victim, enrollment in a public assistance program, off duty and off-site cannabis use or any other characteristic or activity protected by law.
We also prohibit discrimination, harassment, retaliation, disrespectful or unprofessional conduct based on the perception that anyone has any of the above characteristics or is associated with a person who has or is perceived to have any of those characteristics.
The Arc of San Diego is a federal subcontractor and shall abide by the requirements of 41 CFR 60-1.4(a), 60- 300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals on their race, color, religion, sex, sexual orientation, gender identity or national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
The Arc of San Diego will endeavor to make a reasonable accommodation to the known physical or mental limitations of qualified candidates with disabilities unless the accommodation would impose an undue hardship on the operation of our business. If candidates need assistance to perform their job duties because of a physical or mental condition, they should contact their Supervisor or Human Resources.
Salary : $20 - $21
