Human Resources Assistant

Job Title: Human Resources Assistant

Job Summary:

The Human Resources Assistant performs a variety of administrative tasks to support the organization's personnel functions and assist the Human Resources Department.

Essential Job Duties

• Handles recruiting job vacancies for the agency, including posting on job boards, resume screening, checking references, and conducting interviews.
• Performs orientation, onboarding, and training of new talent.
• Oversees the fingerprinting and pre-employment testing for new talent.
• Coordinates and assigns employee training.
• Process all direct deposit requests, W-4’s, and payroll changes in the accounting system.
• Enter new hires and benefit deduction changes in the payroll system, ensuring accuracy.
• Regularly conduct NetSuite and Bamboo audits to update employee status.
• Annually update and distribute payroll schedule and mileage logs as needed.
• Perform HR administrative duties, such as maintaining the employee database, in-service training logs, and filing.
• Maintains employee files.
• Assists the department in employee benefits administration.
• Attends ongoing training on employment and labor laws.
• Maintains safety data for the safety program.
• Mandating reporting requirements for dependent and elder abuse, as required by WIC Section 15630(b).
• Other duties as assigned by the Director of Human Resources.

Minimum Qualifications and Requirements

• Ability to manage projects and meet deadlines
• Strong sense of discretion and confidentiality required
• Must be able to read and write English and communicate at a level required for successful job performance
• Maintain First Aid/CPR (training provided)
• Must be able to drive and maintain a valid CA Driver’s License and personal auto insurance.
• Punctual and regular attendance is essential
• Maintain an acceptable driving record that meets Arc’s insurance standards.
• Must be able to maintain a clear Background Fingerprint Clearance.

Education/Experience

• High School Diploma
• A certificate in human resources or a related field is preferred
• Experience as a human resources assistant or in a similar role
• Computer literate with working knowledge of MS Office, particularly Word and Outlook
• Strong attention to detail and accuracy
• Proficient communication skills
• Multi-tasking skills

Work Site: Corporate Office

Work Hours: Monday-Friday, 8:00-4:30

Direct Report: Director of Human Resources

FLSA Status: Full-time, with the possibility of part-time work if preferred

Pay rate: Non-Exempt position

Physical Demands:

• Must be able to bend, lift stand
• Sit for long periods of time while working on a computer
• Must be able to travel to other Arc program sites as needed

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• What experience do you have working in an administrative role or HR?
• Do you have experience working in a non-profit, or human services organization?
• Are you open to working between 30 to 40 hours per week?
• Are you proficient in Microsoft Outlook, Word, Excel, Adobe?
• Are you familiar with CA employment laws, including wage and hour, meal and rest breaks, and leave laws?

Work Location: In person

Salary : $22 - $25