What are the responsibilities and job description for the Project Coordinator (4345) position at The Arc Prince George's County?
About the Organization:
The Arc Prince George’s County serves more than 600 individuals with disabilities through a variety of programs, services and supports. Our primary areas of support are community living, family and personal supports, employment services, and day programs - all with an emphasis on person-centered community involvement and inclusion. To learn more about us, please visit www.thearcofpgc.org.
Position Summary:
The Facilities Project Coordinator supports the Facilities Manager in overseeing planning, execution, and delivery of real estate, capital improvement, infrastructure, and workspace-related projects within the Federal Home Loan Bank (FHLB). This position ensures facility-related initiatives are completed efficiently, within budget, and in compliance with federal and institutional standards. The ideal candidate is highly organized, proactive, and capable of coordinating multiple contractors, vendors, and internal stakeholders across all phases of a project lifecycle; This position does not have any direct reports.
Work Schedule & Details:
- Job Type: 16-month contract (1099) | No benefits
- Salary Pay: $50,000 (Grant funded. Pay is set)
- Location: Remote with occasional on-site meetings and reviews
- Department: Facilities
- Reports To: Facilities Manager
What you’ll Be Doing Day-to-Day:
- Facilities Project Support
Coordinate daily logistics for facilities projects, including residential upgrades and space changes. Support the Facilities Manager by maintaining project plans, schedules, budgets, and scope. Track milestones, change orders, procurement, and completion progress. - Vendor & Contractor Coordination
Support coordination with vendors, contractors, architects, engineers, and consultants to ensure project deliverables meet specifications. Assist with bid preparation, contract reviews, compliance, site access, inspections, punch lists, and closeout documentation. - Regulatory & Safety Compliance
Ensure project compliance with building codes, safety protocols, ADA, and environmental regulations. Maintain documentation for FHLB audits, risk policies, and federal reporting. - Communication & Reporting
Support meetings with agendas, notes, and action item follow-up. Prepare reports, dashboards, and executive briefings on timelines, costs, risks, and KPIs. Assist the Facilities Manager with presentations, planning updates, and readiness documentation. - Process & Systems Support
Maintain facility asset records, warranties, and maintenance logs. Support implementation of software tools for project tracking, vendor management, and space use. Recommend process improvements for greater efficiency.
Required:
- Bachelor’s degree in Construction Management, Facilities Management, Business Administration, or a related field.
- 2–5 years of experience in facilities coordination, capital project support, or office infrastructure management.
- Familiarity with construction terminology, permit processes, vendor coordination, and project tracking systems.
- Proficiency in Microsoft Office Suite and project management tools such as Smartsheet, MS Project, or Asana.
- Excellent organizational, communication, and time-management skills.
Preferred:
- Experience in a regulated, financial institution or government entity.
- Knowledge of federal property management guidelines, sustainability/LEED practices, and emergency preparedness planning.
- Professional certification (e.g., FMP, CAPM, PMP) is a plus.
Work Environment:
Hybrid or on-site work depending on project phase and location requirements. May require occasional evening or weekend hours to support construction schedules or site access. Occasional travel to satellite offices or vendor locations may be required.
** Interested candidates should submit their resume to Davida Smith at Dsmith@thearcofpgc.org. Please do not apply in Paycom**
Salary : $50,000