Facility Supervisor

Facilities Supervisor

Position Summary:

The Facilities Supervisor is a hands-on, tactical leader responsible for the day-to-day maintenance, safety, and operation of the organization’s facilities, grounds, and vehicle fleet. Reporting to the Vice President of Operations, this role ensures that all physical assets are well-maintained, compliant, and support high-quality service delivery.

This position executes operational priorities on the ground, including preventive maintenance, repairs, inspections, and vendor coordination. The Facilities Supervisor directly supervises facilities staff, manages daily work assignments, and responds to urgent issues to ensure safe, clean, and fully functional environments.

Aligned with the organization’s mission, this role supports environments that promote dignity, accessibility, and opportunity for individuals with disabilities and their families.

Key Responsibilities:

Facilities & Grounds Operations (Hands-On)

· Perform and oversee routine maintenance and repair of facilities, grounds, and equipment, including:

o Plumbing (e.g., repairing leaks, clearing blockages)

o Electrical (e.g., replacing outlets/switches, troubleshooting outages)

o Light construction (e.g., shelving, wall repair, ceiling tiles)

o General upkeep (e.g., painting, lawn care, seasonal tasks)

· Conduct preventive maintenance (e.g., HVAC upkeep, equipment servicing)

· Perform snow removal and seasonal property maintenance

· Maintain facilities in a safe, clean, and hazard-free condition

Fleet Management

· Oversee the maintenance and readiness of the organization’s vehicle fleet

· Conduct and document monthly vehicle inspections

· Coordinate repairs and support program staff in arranging vehicle service

· Ensure vehicles meet safety and compliance standards

Inspections, Compliance & Safety

· Conduct routine safety walkthroughs and document findings

· Complete required inspections and compliance documentation, including:

o Quarterly facility inspections

o Monthly checks of emergency lighting and hot water systems

· Schedule and coordinate external inspections (e.g., fire, building, housing, vehicle inspections)

· Identify and address safety and health concerns promptly

Vendor & Service Coordination

· Coordinate and oversee work performed by external contractors

· Schedule recurring services (e.g., HVAC, fire alarm, elevator, waste removal, shredding)

· Obtain quotes and coordinate small-scale projects and repairs

Team Supervision & Work Management

· Supervise and schedule facilities staff based on daily and ongoing priorities

· Assign and track work orders to ensure timely completion

· Communicate effectively with internal teams regarding maintenance needs and project updates

Operations Support & Asset Management

· Maintain inventory of tools, equipment, and supplies

· Track and document maintenance activities and service records

· Support implementation of systems, processes, and operational improvements

On-Call & Emergency Response

· Participates in and coordinates 24-hour emergency response coverage as needed

· Respond to urgent facility or fleet issues to ensure safety and continuity of operations

Qualifications

· High school diploma or GED required

· Four years of experience can be a substitute for educational requirements

· Minimum of 2 years of experience in comparable work with transferable skills

· Valid driver’s license and acceptable CORI/background check required

· Strong organizational, problem-solving, and communication skills

· Ability to manage multiple priorities in a fast-paced, hands-on environment

Physical Requirements

· Ability to lift up to 50 lbs, with frequent lifting/carrying of up to 25 lbs

· Frequent standing, walking, bending, lifting, pushing, pulling, and twisting

· Ability to perform physically demanding maintenance tasks in various environments

Mission Alignment

· Support safe, accessible, and inclusive environments for individuals disabilities and their families

· Demonstrate respect, responsiveness, and accountability in all interactions

· Contribute to a culture of teamwork, shared responsibility, and service excellence