Office Coordinator

We are searching for a versatile, dynamic, and experienced Office Coordinator to join the Vehicle Operations and Test Division of the Undersea Systems Office (USO) at the Penn State Applied Research Laboratory (ARL). The Vehicle Operations and Test Division is located at the Naval Undersea Warfare Center in the town of Keyport, WA. This position provides onsite office management and coordination of all administrative needs to the local division as well as a large volume of travelers from other ARL locations.

ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply

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You wil

• l:Coordinate security needs of visitors to NUWC Keyport for all visiting ARL teams, following strict protocols as required by Naval Base Kitsap- Keypo
• rtCommunicate and provide exceptional customer service, meeting a variety of facility and administrative support needs for diverse stakeholders including internal ARL, external NUWC Keyport, other government, and industry personn
• elPurchase materials and supplies for the division as well as project-specific builds and fabrications by coordinating with outside vendors and internal stakeholde
• rsProvide complex domestic and international travel support to program engineers to include researching visit requirements, booking reservations, arranging schedules, and reconciling travel expens
• esHandle shipping/receiving needs, maintain inventory, and coordinate required documentation for all shipmen
• tsManage data, files, inventory, and office calendars for local divisi
• onProvide logistical and administrative support for a variety of meetings in office and off-site to include scheduling rooms, sending meeting invites, and monitoring meeting stat
• usCoordinate and track employee certifications for use of heavy machinery and submit required certificatio
• nsAssist with facets of human resources, including submission of overtime paperwork, and recruitment, onboarding, and off-boarding of employe
• esAssist with preparation and proofreading of classified and unclassified material, including presentations, engineering documents, reports, and mailin
• gsAssist division head with filtering and prioritizing communications, monitor critical action items, and organize digital workflows. Serve as gatekeeper for tracking urgent emails to ensure timely responses and follow-u

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Required skills/experience includ

• es:Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlo
• ok)The ability to manage time and resources efficiently, problem-solve, prioritize, and work both independently and cooperatively as a team member in a fast-paced and uniquely challenging environm
• entSuccessful experience managing an office environment and administrative coordination of activit
• iesExcellent communication, organizational, and interpersonal ski
• llsDemonstrated ability to exercise discretion and confidential
• ityCoordination of multiple calendars and itinerary arrangem
• entExceptional attention to det
• ailProfessionalism and motivation to recognize and solve problems before being directed to do
• soEvent planning experie
• nceActive security clearance, at the Secret level or higher OR willingness to obtain and maintain a government security clearan