Construction Office Administrator - Multifamily

Seasoned Multifamily Construction Administrator

Location: Full-Time | In Office - Escondido, CA 92025
Industry: Multifamily Ground-Up Construction

About the Role

We are seeking a highly experienced Multifamily Construction Administrator to join our growing construction team. This is a hands-on, in-office position supporting multiple multifamily construction projects from preconstruction through closeout. The ideal candidate thrives in a fast-paced environment, understands every aspect of job site administration, and can keep projects organized, compliant, and moving forward.

Primary Responsibilities

· Manage all project documentation, document control, filing, and distribution.

· Maintain Procore and Builder Trend project records, RFIs, submittals, drawings, meeting minutes, and closeout documents.

· Coordinate with project managers, superintendents, subcontractors, architects, engineers, and owners.

· Track contracts, insurance certificates, lien releases, permits, and compliance documents.

· Monitor OSHA requirements and maintain jobsite safety documentation.

· Assist with project schedules, procurement logs, and material tracking.

· Prepare reports, spreadsheets, correspondence, and project logs using Microsoft Excel and Word.

· Support project startup through project closeout while ensuring accuracy and organization.

· Identify issues proactively and help keep projects on schedule.

• Must be a team player

Qualifications

· 5 years of multifamily construction administration experience (ground-up preferred).

· Expert knowledge of construction document control.

· Working knowledge of OSHA rules and construction compliance.

· Advanced proficiency in Procore, Buildertrend, Microsoft Excel, Word, Outlook, and Adobe Acrobat.

· Excellent organizational, communication, and multitasking skills.

· Self-motivated, detail-oriented, dependable, and technology savvy.

Preferred Experience

· Experience supporting projects from $5M

· Ability to read and understand construction drawings and specifications

· Knowledge of procurement processes, subcontractor coordination, and project closeout.

· Experience in a fast-paced commercial or multifamily construction environment.

What We're Looking For

If you're the person everyone relies on to know where every document is, keep projects organized, understand construction operations, and confidently support the entire project team, we'd like to meet you.

How to Apply

Please submit your resume along with a brief cover letter outlining your multifamily construction administration experience.

Join us as a Construction Office Administrator – Multifamily to play a key role in delivering exceptional residential communities! Your expertise will support our mission to create vibrant living spaces while fostering an engaging work environment built on teamwork, innovation, and excellence.

Why Apartment Company Group Construction? We offer a health benefits package, Vacation pay, paid holidays and a competitive base pay. The Apartment Company is all about collaboration and innovation, giving you the space to be creative and make a real impact.

Pay: $64,000.00 - $79,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Must have Multifamily experience along with document control

Experience:

• Multifamily construction: 5 years (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Escondido, CA 92025 (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person

Salary : $64,000 - $79,000