Hotel Purchasing Coordinator (Buyer/Receiving)

Job Title Purchasing Agent

Division/Department Food and Beverage

Reports To Executive Chef

FLSA Designation Non-Exempt

Status Full time, Hourly

Compensation Starting wage is $21.50-$23.00/hr.

Job Summary

The Purchasing Agent compiles requests for materials, receives deliveries, prepares purchase orders, keeps track of purchases and supplies, and handles inquiries about orders for the hotel.

Job Duties

• Calculate figures for food inventories, orders, and costs.
• Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
• Post invoices using computer programs.
• Conduct inventory audits to determine inventory levels and needs.
• Complete requisition forms for inventory and supplies. Notify manager/supervisor of low stock levels.
• Verify and track received inventory and complete inventory reports and logs.
• Reconcile shipping invoices and receiving reports to ensure count accuracy.
• Receive, unload, and process deliveries.
• Refuse acceptance of damaged, unacceptable, or incorrect items.
• Troubleshoot vendor delivery issues and oversee return process.
• Adhere to food safety and handling policies and procedures across all food-related areas. Monitor PAR levels for all food items to ensure proper levels
• Maintain effective communication with departmetns regarding orders, timing, etc.
• Maintain regular and punctual attendance.
• Comply with all company standards, policies and procedures.
• Assist department, as needed.
• Additional duties, as required.

Qualifications

· Over one-year of related experience; strongly preferred.

· Culinary experience; preferred.

· ServSafe or similar certification, preferred.

· Self-starting with a pleasant disposition, and strong attention to detail.

· Must be able to communicate in a professional manner with guests and visitors.

Physical Environment

The position requires the ability to get to reduced spaces, and moving in/out of them; and requires the ability to move about mechanical rooms, kitchens, elevators, stairs, ladders, and rooms.

The position constantly requires the ability to communicate effectively orally and in writing.

The position frequently requires to move items up to 50 lbs. and requires to perform duties in a stooping, kneeling, or crawling position.

The position occasionally requires to move items up to 100 lbs.

Benefits

For full time employees: medical, dental, vision insurance, and ancillary options offered 60 days after hired. EAP. Sick leave. PTO accruals offered. Company and travel discounts.

For part time employees: EAP. Sick leave. Company and travel discounts.

Notes

-A hospitable demeanor must be projected at all times.

-The hotel operates seven days per week, twenty four hours per day; schedules are reflective of business needs and employees may be requested to be available to work on days, evenings, weekends and/or holidays.

-Description subject to change at any time. Description is not an exhaustive list of all the tasks that may be assigned. Management reserves the right to assign or reassign tasks.

-The hotel offers employment at-will, as defined under applicable law. The employment relationship can be terminated by the employee or the hotel for any reason, at any time, with or without prior notice and with or without Cause.

-Reasonable acommodations may be made to enable employees to perform the essential functions of their job, absent undue hardship.

- This job opening will remain posted for 3-7 days. The company may choose to extend the deadline to apply.

Job Types: Full-time, Temporary

Pay: $21.50 - $23.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person

Salary : $22 - $23