What are the responsibilities and job description for the Surgical Scheduler position at The Ambulatory Surgery Center at St. Mary?
Dynamic ambulatory surgery center seeking full time experienced Surgical Scheduler to join our Team!
The right individual for this role presents as a cheerful, forward facing member of our administrative and clinical teams; works well with others and demonstrates the ability to multi-task and data-enter with minimal error.
Answers calls from surgeons’ offices in an efficient manner minimizing voice messages.
Coordinates times and responsibilities to not allow phones to be left unattended.
Receives booking sheets via fax. Schedules per booking sheet information with minimal error.
Confirms valid CPT codes prior to scheduling procedures.
Coordinates cancellations and rescheduling of procedures, including retrieval of medical records. Uses appropriates codes to provide data trending for cancellation reason.
Coordinates other departmental equipment and resources for surgery cases, as needed.
Provides surgeon’s office with operating date and time as well as confirmed cases via weekly confirmation procedure. Advises as to changes after confirmations as needed.
Coordinates with PAT nurse to insure complete and accurate patient chart by scheduled surgery date.
Informs (via e-mail) Materials Management and OR Coordinator or DON whenever a case is added with additional or special needs.
Provides reception & billing with surgical reservation for scanning purposes.
Communicates any schedule changes and/or revisions to Anesthesia department.
Reviews all incoming faxes/emails and distributes to appropriate department(s) and/or staff.
Builds physical (paper) chart for bookings. Updates/replaces patient stickers as needed.
Enters and maintains surgeon “block time” in the EMR. Monitor block time and document charges. Keep physical record of surgeon’s release of block time and/or addition of block time.
Communicates schedule openings to offices via email following procedure.
Proactively ensures schedule is as efficient and filled as possible utilizing all available resources and contacts.
Employs creative thinking skills during the scheduling process to ensure resources, staff, anesthesia, and other needs are anticipated and taken into account when building the schedule, order, and room assignments.
Notifies the Executive Director and/or Director of Nursing of all unusual requests or problems as observed.