What are the responsibilities and job description for the Personal Assistant & Secretary/Admin Team Leader position at The Alfred Foundation?
Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
Personal Assistant – Prof/Director Infectious Diseases Program and Clinical Service Director, Infectious Diseases Program
The Department of Infectious Diseases The Alfred and Monash University is one of the largest medical units within the Alfred. It incorporates the Victorian HIV Service and Infection Control and Hospital Epidemiology Unit. The Department also is a part of Monash University where the majority of research and research collaborations in the unit is conducted through.
About The Role
This position is a key role within the Alfred Infectious Diseases Program. They will provide personal assistant support to the Professor/Director and the Clinical Service Director who lead the program they will also provide PA assistance to other members of the senior medical team. The role will provide a range of administrative duties including reception for the Program offices, diary management, coordinating meetings, reviewing/preparing documents, overseeing the office facility, administration duties to support the operations of the Program and staff within it. The role will also cover the other secretarial position during leave.
The Department of Infectious Diseases host a number of internal and external events such as symposia and educational seminars/conferences, this role will assist in the planning and coordinating these events with key clinical staff. The role will also be involved in ad-hoc project work as required general support to the overall operations of the Infectious Diseases Program.
The Department sits across The Alfred and Monash University and thus there will be additional administration functions and project support required with the Department’s research activity through Monash University.
About You
Essential
Applications Close: 11pm AEST, Sunday 3rd May 2026
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
Personal Assistant – Prof/Director Infectious Diseases Program and Clinical Service Director, Infectious Diseases Program
- Permanent Full Time - 80 hrs per f/n with ADO's
- Classification code: Administrator Grade 3
- Alfred location
- Great staff benefits!
The Department of Infectious Diseases The Alfred and Monash University is one of the largest medical units within the Alfred. It incorporates the Victorian HIV Service and Infection Control and Hospital Epidemiology Unit. The Department also is a part of Monash University where the majority of research and research collaborations in the unit is conducted through.
About The Role
This position is a key role within the Alfred Infectious Diseases Program. They will provide personal assistant support to the Professor/Director and the Clinical Service Director who lead the program they will also provide PA assistance to other members of the senior medical team. The role will provide a range of administrative duties including reception for the Program offices, diary management, coordinating meetings, reviewing/preparing documents, overseeing the office facility, administration duties to support the operations of the Program and staff within it. The role will also cover the other secretarial position during leave.
The Department of Infectious Diseases host a number of internal and external events such as symposia and educational seminars/conferences, this role will assist in the planning and coordinating these events with key clinical staff. The role will also be involved in ad-hoc project work as required general support to the overall operations of the Infectious Diseases Program.
The Department sits across The Alfred and Monash University and thus there will be additional administration functions and project support required with the Department’s research activity through Monash University.
About You
Essential
- Successful completion of a secretarial course or similar or demonstrated PA experience
- At least 5 years’ experience working in a PA/Administrative Assistant role
- Previous experience working within a healthcare setting
- Salary packaging & novated leasing through Maxxia
- Onsite car & bike parking opportunities, deducted pre-tax!! *subject to availability
- Access for you and your family to an extensive network of health and fitness facilities through Fitness Passport membership
- Enjoy excellent onsite fitness facilities at The Alfred via ProSport (pre-tax memberships)
- Childcare services at The Alfred managed by KU Children’s Services
Applications Close: 11pm AEST, Sunday 3rd May 2026
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.