What are the responsibilities and job description for the Administration Coordinator position at The Alfred Foundation?
Bayside Health
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
The Administration Coordinator is a multi-skilled support role providing professional administration and work coordination functions for the Alfred Emergency Academic Centre. The position will work closely with a diverse range of health professionals, external agencies and internal stakeholders to coordinate the leadership team and facilitate delivery of academic activities. The position also contributes to the administration of a large, government-funded program enhancing the capacity of emergency and critical care systems across Timor-Leste, Papua New Guinea, and the broader Pacific region.
Skills & Experience
We're looking for an experienced administrator who will contribute:
All enquiries to Jessica Cowan, Head of Operations on 03 9076 8425
Please note that a cover letter is required for application to the position. Please detail your skills and experience relevant to the key capabilities outlined in the PD. Applications without a cover letter will not be considered.
Applications Close: 11pm AEST, Wednesday 1st July 2026
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.
Bayside Health is a public health service delivering high-quality care across every stage of life for close to 1.2 million people living in metropolitan Melbourne, the Mornington Peninsula, Koo Wee Rup, Bass Coast and Southern Gippsland. We have more than 15 main sites, including hospitals, centres and clinics that provide comprehensive care from welcoming newborns to supporting older people and a full range of services in between. More than 22,000 dedicated staff are focused on providing exceptional, equitable, and locally connected care through shared expertise, compassion, and a commitment to continuous growth. Education and training are central to staff development as we encourage all employees to strive and thrive. Bayside Health was formed following the merger of Alfred Health, Bass Coast Health, Gippsland Southern Health Service, Kooweerup Regional Health Service and Peninsula Health on 1 January 2026.
- Join a fast-paced, high-performing team with a good team culture.
- Great opportunity to contribute your skills the care of our community
- Full time (Part time considered) HS3 salary optional salary packaging
- 5 weeks annual leave plus monthly ADO (for full time)
The Administration Coordinator is a multi-skilled support role providing professional administration and work coordination functions for the Alfred Emergency Academic Centre. The position will work closely with a diverse range of health professionals, external agencies and internal stakeholders to coordinate the leadership team and facilitate delivery of academic activities. The position also contributes to the administration of a large, government-funded program enhancing the capacity of emergency and critical care systems across Timor-Leste, Papua New Guinea, and the broader Pacific region.
Skills & Experience
We're looking for an experienced administrator who will contribute:
- Advanced computer/IT skills, particularly in O365 (SharePoint and Teams essential).
- Excellent interpersonal skills with the ability to develop relationships and networks with a diverse range of specialists.
- Proven ability to meet deadlines and manage competing priorities and tasks.
- Well-developed written and verbal communication skills.
- High level of accuracy and attention to detail.
- A minimum of five years’ experience in administration or executive support
All enquiries to Jessica Cowan, Head of Operations on 03 9076 8425
Please note that a cover letter is required for application to the position. Please detail your skills and experience relevant to the key capabilities outlined in the PD. Applications without a cover letter will not be considered.
Applications Close: 11pm AEST, Wednesday 1st July 2026
We embrace diversity and strive to have a workforce that reflects the communities we serve. We actively encourage applications from Aboriginal and Torres Strait Islander people, people with disability, and people of all genders, sexualities, and cultural backgrounds.
If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application materials, please don’t hesitate to get in touch with the contact person listed on this ad.
In accordance with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, health care workers in Category A or B roles (as determined by the department’s risk ratings) are required to be vaccinated against influenza or hold an acceptable medical exemption.